Account Coordinator - Residential Real Estate

About Baird & Warner Real Estate

Baird & Warner is a distinguished real estate company recognized as a Top Workplace by the Chicago Tribune on ten occasions. Their culture fosters professional growth, independence, integrity towards colleagues and community, and supports a balanced work-life environment. The team shares a common mission to simplify the homebuying and selling process for clients.

Job Summary

The Account Coordinator will provide essential administrative and project management support to the Account Executive, focusing on executing marketing efforts for Baird & Warner agents. Collaborating closely with the Account Executive, this role manages agent marketing requests, aids in data compilation, executes template-based marketing materials, and ensures smooth project progression from initiation to completion.

Responsibilities

• Assist the Account Executive with day-to-day agent marketing requests and manage project workflows.
• Compile mailing lists and gather market data, including MRED/InfoSparks statistics and broker activity reports.
• Create marketing designs using on-demand platforms such as Canva.
• Track and record project requests to ensure timely and accurate processing by the creative team.
• Respond to typical broker inquiries like supplying headshots, logos, and standard marketing materials.
• Facilitate project progress by managing proof feedback and approvals.
• Maintain and improve agents' Google Business profiles.
• Provide basic website setup and maintenance support for brokers.
• Order promotional items and related marketing supplies online.
• Develop and oversee internal and external forms as necessary.
• Work collaboratively with fellow Account Coordinators, especially during peak marketing periods.
• Deliver exceptional service to agents with professionalism and teamwork.

Required Skills and Qualifications

• Excellent verbal and written communication capabilities.
• Experience in a client-facing or service support role.
• Proficiency in Microsoft Word and Excel.
• Strong organizational skills, capable of managing multiple tasks and time efficiently.
• Ability to handle confidential information discreetly and professionally.
• Collaborative nature supporting team objectives and fostering a positive environment.

Preferred Qualifications

• At least one year of experience in administrative support or coordination roles.
• Experience juggling multiple high-priority projects concurrently.
• Familiarity with Canva or equivalent design tools.

Benefits

• Innovative, collaborative workplace encouraging creativity.
• Flexible hybrid work environment with locations in Chicagoland including downtown Chicago and Schaumburg.
• Comprehensive medical, dental, and vision insurance plans.
• 401(k) retirement plan available.
• Generous paid time off including holidays, three floating holidays, and two annual volunteer days.

Additional Information

Location is Chicago Loop with necessary travel to nearby offices.

Salary ranges from $45,000 to $55,000 annually.