Team & Project Coordinator - 12 Month Contract

About the Role

Located in Guildford, this 12-month fixed-term contract position (starting September 2026) offers an opportunity to join a company that designs and implements innovative, future-focused workspaces. The role combines project coordination with office and team support, playing a key part in keeping projects on schedule while ensuring smooth office operations within a supportive and collaborative team environment.

Key Responsibilities

• Organize team diaries, coordinate meetings, and manage travel arrangements.
• Plan and facilitate internal meetings, client events, team social activities, and manage logistical aspects of meetings.
• Handle office resources such as supplies, equipment, facility upkeep, and oversee supplier relationships.
• Ensure adherence to health and safety protocols, office policies, and quality standards.
• Provide wide-ranging administrative assistance and support a positive, cooperative team culture.
• Assist Project Managers by preparing and maintaining project documentation including Health & Safety files.
• Support scheduling, monitor project progress, and administer project-related communications.
• Manage site documentation, deliveries, courier services, and equipment logistics related to the projects.
• Maintain project administration systems, including user support as necessary.
• Process purchase orders, organize procurement activities, and arrange gifts for clients.
• Assist with pre-construction administrative tasks, onboarding suppliers, and managing client documents.

Candidate Profile

• Previous experience in project coordination, team coordination, office management, or business support roles.
• Strong organizational skills with effective time management to handle competing priorities.
• Proactive, detail-focused approach with the ability to operate independently.
• Excellent communication and stakeholder engagement skills at various organizational levels.
• Positive, adaptable mindset with the ability to stay composed and efficient in a dynamic work environment.

Compensation

The salary for this role will be based on the candidate's experience.