Senior Bid Coordinator

About the Role

UCC Holding is seeking a seasoned Senior Bid Coordinator to oversee and manage the entire process of preparing and submitting technical and commercial bid packages. The role requires extensive prior exposure to contracting or construction environments with a deep understanding of tendering, bidding, estimation, and proposal coordination.

Key Responsibilities

• Lead and manage all bid and tender activities from initiation to submission, including preparing necessary documents, scheduling submissions, and ensuring compliance.
• Collaborate with various departments such as Estimation, Engineering, Project Management, Procurement, and Legal to guarantee timely and precise bid submissions.
• Review tender and bid documents thoroughly to confirm completeness, correctness, and alignment with client requirements and contract terms.
• Oversee bid deadlines and submission requirements, swiftly addressing possible delays or challenges.
• Engage with subcontractors and suppliers to acquire quotations, clarify technical needs, and integrate their inputs into bid proposals.
• Ensure adherence to tender regulations, contractual obligations, client specifications, and industry standards throughout the bidding process.
• Maintain organized bid databases, documentation, and records for reference in future bids.
• Participate in strategy meetings related to bids, making recommendations to enhance success and competitiveness.
• Provide guidance and support to junior Bid Coordinators and team members to uphold quality and efficiency standards.
• Develop and sustain positive relationships with all stakeholders involved in the bidding process, both internal and external.

Candidate Requirements

• Possess a Bachelor's Degree in Business Administration or an equivalent discipline.
• Have a minimum of 5 years of total professional experience with at least 3 years specifically in Bid Coordination, Tendering, or Proposal Management.
• Mandatory experience in the Contracting or Construction sector.
• Skilled in handling technical and commercial tender documents while coordinating with Estimation and Engineering teams.
• Experience working in the GCC region is considered a plus.
• Comprehensive knowledge of contract and bid documentation, proposal management, project cost estimation, and document control procedures.
• Strong organizational, communication, coordination, and time-management abilities.
• Proficient in Microsoft Office tools and bid management software systems.
• Familiarity with ERP systems, with preference for SAP functional knowledge.
• Ability to efficiently manage multiple concurrent bids and tender processes under strict deadlines.