Remote Executive Assistant

Overview

We are seeking a highly organized Remote Executive Assistant to enhance the efficiency and productivity of our executive leadership. This role involves managing complex administrative duties, coordinating communications, and supporting strategic initiatives to ensure smooth operations at Pernicus.

Main Responsibilities

• Efficiently manage shifting calendars across multiple time zones, prioritizing engagements and resolving conflicts proactively.
• Serve as the central liaison for both internal and external contacts by managing communications, responding to emails, and composing professional correspondence.
• Oversee project timelines for ongoing company initiatives, ensuring all deliverables adhere to deadlines and proper follow-ups are conducted.
• Coordinate detailed travel arrangements domestically and internationally, including flights, accommodations, and visa requirements.
• Organize and prepare meeting agendas, attend key discussions to document minutes, and delegate tasks to appropriate team members.
• Manage digital documents, prepare visual presentations, and assist in compiling monthly operational reports.

Candidate Requirements

• Possess between 1 to over 5 years of experience as an Executive Assistant, preferably within startups, venture capital firms, or consulting environments.
• Demonstrate expert-level skills with Google Workspace tools, Slack, and project management platforms such as Notion, Asana, or Trello.
• Exhibit excellent verbal and written English communication skills, capable of engaging with high-profile individuals and executives.
• Have strong organizational skills with a project management approach capable of handling multiple priorities simultaneously.
• Maintain a high degree of discretion, managing confidential information with utmost professionalism.
• Hold a Bachelor's degree in Business Administration, Communications, or a related discipline.

Perks and Benefits

• Fully remote position allowing work from any location.
• Opportunity for global exposure by collaborating with innovative companies primarily in Africa and other regions.
• Support for continuous learning through workshops and professional development programs.
• Competitive salary reflecting the candidate's expertise and contributions.
• Flexible working culture focused on results rather than hours worked.