仕事内容

Possess relevant educational background accompanied by at least three years of administrative experience, or an equivalent mix of education and practical knowledge.
Provide assistance and management for travel arrangements, meeting coordination, and expense report compilation for the BC CIE leadership team (including Manager and Supervisors).
Demonstrate intermediate to advanced proficiency with Microsoft Office Suite, SharePoint, internet usage, email, and general computer applications.
Exhibit strong communication and interpersonal abilities coupled with superior organizational and planning aptitude.
Show capability to quickly learn new tasks and efficiently execute them shortly after onboarding.
Be a self-driven, proactive individual with excellent time management skills and the capability to prioritize various tasks effectively.
Operate effectively with minimal supervision despite frequent interruptions.

Oversee purchase orders by initiating, updating, and closing them to ensure timely procurement while maintaining budget controls.
Monitor budgets and report expenses for teams and projects to maintain financial clarity and compliance.
Submit payment requests and track their progress, resolving any discrepancies promptly.
Administer team expense reports accurately and timely.

Assist in managing sponsorship applications for local communities and Indigenous groups, providing guidance through Enbridge’s Corporate Citizenship processes for external applicants and internal team members.
Coordinate community engagement events to promote participation and enhance the company's public image.
Order, inventory, and maintain promotional items and branded merchandise to support these events.
Arrange event logistics, including hotel bookings, catering, venue reservations, and processing payments.

Manage regulatory notifications to ensure all activities comply with legal requirements.
Review and edit engagement logs for accuracy and comprehensive reporting.
Coordinate the review and distribution of meeting minutes in collaboration with employees and consultants.
Provide support for maintaining the team’s SharePoint site and manage document records effectively.

Monitor and prioritize communications received via the BC Projects inbox and the toll-free number.
Maintain the team’s shared calendar and control access to the SharePoint site.
Handle vendor onboarding processes efficiently.
Collaborate closely with project teams, external consultants, and the internal Community and Indigenous engagement teams for effective coordination.
Participate regularly in weekly project meetings, monthly team meetings, and ad hoc event planning sessions.

Project Administrator II