Payroll Coordinator

Company overview

A’S INITIATIVE LLC is a consulting and technology business that uses data, cybersecurity, analytics, and strategic advisory expertise to support government, private, and nonprofit organizations. Its work focuses on turning complex information into practical insights, strengthening security controls, improving performance, and supporting decision-making across areas such as agriculture, energy, public safety, and finance. The firm is a small, minority-owned company led by Founder and CEO Younouss Adjibi, with a strong emphasis on agile delivery and measurable outcomes.

Role overview

This full-time, on-site Payroll Coordinator position is based in Waconia, Minnesota. The role centers on managing payroll from start to finish, making sure employees are paid correctly and on time, deductions are handled accurately, and payroll activity remains compliant with applicable federal, state, and local rules.

What you will do

• Collect, review, and validate timekeeping data before payroll is processed.
• Run payroll accurately for regular, overtime, and special pay cycles.
• Calculate and apply compensation, benefits-related deductions, and garnishments correctly.
• Prepare payroll reports and support payroll-related analysis.
• Maintain employee payroll records and update them as needed.
• Respond to employee and internal payroll questions in a timely manner.
• Reconcile payroll records with accounting and general ledger activity.
• Handle payroll tax-related work, including compliance with federal, state, and local requirements.
• Assist with audits, compliance checks, and related reviews.
• Work closely with finance, HR, and management to keep payroll operations accurate and efficient.

Qualifications

• Hands-on experience in payroll administration and payroll processing, including regular, overtime, and off-cycle payroll runs.
• Knowledge of garnishment setup, monitoring, and reporting.
• Understanding of payroll tax rules and filing requirements at the federal, state, and local levels.
• Basic accounting knowledge to support reconciliations and financial reporting.
• Experience using payroll and HRIS systems, along with strong Excel skills.
• Ability to manage confidential information responsibly and stay compliant with relevant regulations.
• Strong analytical, organizational, and time-management abilities with the capacity to meet firm deadlines.
• Clear written and verbal communication skills and the ability to collaborate effectively with cross-functional teams on site.
• Preferred education and background: Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field, plus prior payroll-focused experience.

Additional information

This is a workplace that values accuracy, confidentiality, compliance, and teamwork. The role is designed for someone who can operate in a deadline-driven environment and contribute to a positive employee payroll experience.