Office Coordinator

Company Overview

FMJ HOLDING is a diversified business group with operations spanning several sectors, and several of its businesses are recognized as market leaders. The group draws on broad expertise to deliver dependable, high-quality services and solutions. It is focused on supporting Qatar’s long-term growth through innovation, efficient operations, and collaborative partnerships.

Role Summary

This full-time, on-site Office Coordinator position in Qatar is responsible for keeping everyday office activities running smoothly. The role includes answering incoming calls, welcoming visitors, arranging meeting times, and ensuring office supplies and equipment are available and functional. The coordinator also helps internal teams by organizing records, preparing simple reports, and completing administrative tasks accurately and on schedule. In addition, the role supports internal and external communication and helps maintain a professional, organized, and friendly workplace.

Key Responsibilities

• Manage routine office operations and support day-to-day administrative work.
• Respond to incoming calls and handle visitor reception in a professional manner.
• Set up and coordinate meeting schedules.
• Monitor and restock office supplies and oversee basic office equipment needs.
• Organize documents and assist teams with filing and record keeping.
• Prepare basic reports and complete administrative tasks with accuracy and timeliness.
• Support communication with colleagues, clients, and other external contacts.
• Help maintain a welcoming, efficient, and well-run office environment.

Qualifications

• Strong background in administrative support, including file organization, appointment scheduling, and daily office assistance.
• Good phone handling and customer service skills for responding to questions and assisting visitors professionally.
• Hands-on familiarity with office equipment such as printers, scanners, and meeting room tools.
• Clear verbal and written communication skills for coordinating with internal teams and outside stakeholders.
• Working knowledge of standard office software such as MS Office, along with strong attention to detail and time management.
• Ability to work effectively with others in a multicultural setting.
• A diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Previous experience in office coordination or a similar administrative role is preferred.

Additional Information

This role is based in Qatar and requires working on site. The company emphasizes innovation, operational excellence, and strong partnerships across its business group.