ICA Contract Analyst

About the Role

This 12-month contract position is for an ICA (Instrumentation, Control & Automation) Contract Analyst based in Dublin, Cork, or Castlebar, incorporating a hybrid working arrangement with two days onsite. The main objective is to deliver transactional and administrative assistance to ICA Regional Teams, ensuring operational efficiency by managing financial and contract processes. This enables Regional Leads, Supervisors, and technical subject matter experts to concentrate on frontline duties, making technical decisions, and overseeing contractors.

Key Responsibilities

• Generate, manage, and monitor Purchase Requisitions (PRs), Purchase Orders (POs), and Service Requests (SRs) for ICA-related activities.
• Confirm completion of works and coordinate with Finance to facilitate prompt invoice payments.
• Validate invoices against agreed pricing, measurement sheets, and verified job completion.
• Track transactional progress and provide reporting to assist regional planning and contractor deployment.
• Collaborate with contractors to handle calibration documentation, validation records, and related files.
• Maintain measurement sheets and supporting documentation for ICA work performed through frameworks or direct contracts.
• Offer routine administrative support to ensure uninterrupted operations within water and wastewater assets.
• Keep detailed records and control documentation to maintain audit readiness and ensure compliance.
• Adhere strictly to Uisce Éireann's procurement, financial, and governance protocols in all transactions.
• Promote uniformity and standard practices for ICA transactional processes across regions.
• Liaise with ICA Regional Leads, Supervisors, Finance, Procurement teams, and contractors/service providers.

Candidate Requirements

• Proven experience in a transactional or administrative role within operational settings.
• Comprehensive knowledge of PR/PO workflows, receipting, and invoice management.
• Meticulous attention to detail when handling financial and contractual information.
• Capacity to prioritize numerous tasks effectively in a high-volume business-as-usual (BAU) environment.
• Excellent communication and skills in engaging with multiple stakeholders.
• Desirable: familiarity with instrumentation, control, automation, engineering or maintenance support functions.
• Desirable: understanding of public sector procurement, compliance, and audit requirements.
• Desirable: experience navigating enterprise resource systems like SAP or ServiceNow.
• Strong organizational skills, proactive time management, and ability to handle workload systematically.
• Ability to collaborate across technical and non-technical teams.
• Dedicated to maintaining quality, consistency, and governance standards.

Benefits and Work Conditions

• Hybrid work model offering location flexibility across Dublin, Cork, or Castlebar.
• Engagement within critical national infrastructure sectors.
• Experience working with complex operational, financial, and compliance processes.
• Membership in a cooperative and professional team environment.

Additional Information

If you are detail-focused, organized, and committed to supporting vital ICA operations within water and wastewater services, this role invites you to contribute meaningfully to national infrastructure projects.