Executive Personal Assistant to Founder

Role overview

A private investment office in the Chelsea/Meatpacking area of New York City is looking for an experienced Executive/Personal Assistant to support the Founder. This is a highly visible position within a small, collaborative team and calls for someone polished, discreet, proactive, and comfortable working in a fast-moving environment.

The position combines executive support with personal assistance. Day-to-day work will include managing a demanding calendar, arranging complex travel across the U.S. and internationally, handling expenses, and coordinating personal and household-related tasks across residences, vendors, and staff.

The Founder is described as respectful, successful, and supportive of autonomy, with an appreciation for someone who can think ahead, keep matters confidential, and maintain a good sense of humor.

Responsibilities

• Oversee a busy and constantly changing calendar, including meeting coordination and daily scheduling flow
• Plan domestic and international travel from start to finish, including private aviation, hotels, ground transport, and detailed itineraries
• Arrange transportation, car services, reservations, appointments, and other personal logistics
• Prepare, organize, and submit expense reports and supporting records
• Support personal bill payments, vendor communication, and administrative tracking for properties
• Work with household staff, vendors, building personnel, and service providers across multiple homes
• Coordinate medical visits, personal errands, gifts, banking-related tasks, and other sensitive matters
• Collaborate closely with internal colleagues to keep communication smooth and tasks moving forward
• Stay ahead of needs, resolve issues independently, and operate with professionalism and discretion

Requirements

• At least 5 years of experience as an Executive Assistant, Personal Assistant, or in a blended EA/PA role
• Background supporting a founder, principal, senior executive, or high-net-worth individual is preferred
• Experience in finance, private equity, family office, investment management, or another high-touch setting is strongly preferred
• Proven ability to manage complex travel, calendar coordination, expenses, and confidential personal support
• Comfort working with household staff, vendors, drivers, hotels, and other outside contacts
• Strong communication skills, sound judgment, and the ability to stay composed under pressure
• Highly organized, resourceful, flexible, proactive, and solution-focused

Compensation and benefits

Base salary ranges from $140,000 to $165,000, plus bonus. The role also includes fully paid benefits, a 401(k), and additional perks.

The stated pay range is presented as a good-faith estimate of base compensation only and does not include the full value of benefits, equity, or other non-cash rewards.

Additional information

This is a full-time, onsite position in New York, NY.

Applications are being handled directly through the recruiting contact provided in the source posting.

Referral sharing was encouraged in the original listing.

The recruiting firm noted its long-standing presence in New York as a boutique executive recruiting and staffing agency.

Ideal candidate profile

This opportunity is best suited for someone who is calm under pressure, exceptionally organized, service-oriented, and able to manage sensitive matters with a high level of discretion. The ideal person should be able to anticipate needs, handle shifting priorities, and support both professional and personal demands with strong follow-through.