Executive Assistant to the C-Suite

About Outlook Therapeutics

Outlook Therapeutics is a commercial-stage biopharmaceutical company focused on revolutionizing care for retinal disease. Their flagship product is the first ophthalmic treatment authorized by the European Commission and UK's MHRA for wet age-related macular degeneration, currently launching in Germany, Austria, and the UK. In the US, the product is under FDA review after a successful appeal and resubmission of a Biologics License Application, paving the way for potential approval. United by the mission to improve vision for retinal disease patients, they collaborate closely with the vision-care community.

Role Overview

This opportunity represents a unique chance to join during a pivotal growth phase. As a small, agile company, Outlook Therapeutics offers vast responsibility and visible impact. The Executive Assistant to the C-Suite will act as a force multiplier for senior leadership during this critical period by anticipating needs, managing priorities, and streamlining operations in a fast-paced launch environment. This position extends beyond calendar management to orchestrating the company's operational rhythm.

Key Responsibilities

• Manage complex and dynamic calendars for multiple C-level executives, prioritizing according to company goals.
• Proactively identify and resolve scheduling conflicts, prepare required documents, and handle logistics before issues arise.
• Oversee executive inboxes, communications, and action follow-ups with sound judgment regarding urgency and delegation.
• Coordinate leadership meetings, board sessions, and investor interactions including agenda creation, material preparation, minute taking, and tracking action items.
• Maintain company operating rhythm including regular reviews, offsites, and cross-departmental planning initiatives.
• Create and refine presentations, briefing documents, and pre-reads tailored for executive audiences.
• Organize complex travel plans domestically and internationally, covering conferences, launches, and field activities.
• Plan and manage team onsite and offsite events and gatherings from start to finish.
• Process expense reports, purchase orders, and vendor coordination accurately and timely.
• Serve as a reliable liaison among executives, employees, board members, and external parties.
• Maintain strict confidentiality handling sensitive corporate, financial, and personnel details.
• Develop and enhance administrative processes and tools supporting a lean, rapidly moving organization.

Required Qualifications

• Minimum of five years providing executive support, including direct assistance to C-suite leaders.
• A forward-thinking and proactive approach that anticipates needs and acts independently.
• Excellent organizational skills with the ability to prioritize numerous urgent and competing tasks.
• Impeccable discretion and sound judgment when managing confidential information.
• Strong written communication skills and proficiency with calendaring, collaboration, and productivity software.

Preferred Qualifications

• Background in biotechnology or pharmaceutical industries.
• Experience working in fast-paced commercial launch environments with ambiguous dynamics.
• Exposure to board governance and investor relations support.
• Bachelor’s degree or equivalent experience.

Compensation and Benefits

• Competitive base salary ranging from $90,000 to $130,000 annually plus a 10% performance bonus target.
• Generous paid time off.
• Flexible work policy combining remote work with necessary in-person collaboration.
• Use of office time dedicated to planning sessions, workshops, and faster decision-making.
• 401(k) retirement plan with company matching.
• Paid parental leave benefits.
• Support for travel related to team meetings, product launches, and fieldwork.

Our Commitment

Outlook Therapeutics values diversity and inclusion and welcomes applicants of any race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected categories. They foster an environment where team members can perform at their best and contribute fully.