Executive Assistant to Global CEO

About the Role

Join a dynamic team supporting a globally recognized CEO based in Palm Beach, Florida, with a salary range between $120,000 and $135,000 annually, depending on experience. This position offers full benefits, an annual bonus, and exposure to hybrid working elements. This role transcends traditional executive assistant duties, requiring a highly intelligent and tech-savvy professional who thrives in a fast-paced and high-pressure environment.

Primary Responsibilities

• Oversee a complex and fluctuating international calendar, balancing multiple businesses, time zones, and personal obligations.
• Precisely organize meetings, travel plans, events, and critical engagements.
• Effectively manage competing scheduling demands to protect the CEO's valuable time and focus on high-priority opportunities.
• Proactively identify potential scheduling conflicts, logistical issues, and shifting priorities before they escalate.
• Coordinate both domestic and international travel, including commercial and private flights, accommodations, ground transportation, and detailed itinerary preparation.
• Prepare daily briefings, assemble meeting materials, follow up on action items, and communicate efficiently post-meetings.
• Monitor priorities, deadlines, and deliverables across various business ventures.
• Act as a trusted liaison with senior executives, investors, founders, and VIP stakeholders.
• Collaborate smoothly with internal teams, household staff, vendors, and external partners.
• Constantly refine systems, workflows, and communication strategies to enhance executive office efficiency.
• Integrate AI and emerging technologies to improve scheduling, research, communication, and administrative processes.
• Handle selected personal affairs enabling the CEO to work optimally, including managing appointments, travel logistics, household coordination, and lifestyle management.

Ideal Candidate Profile

• Extensive background supporting CEOs, founders, family offices, or high-net-worth individuals in demanding roles.
• Expertise in calendar management and the ability to juggle multiple priorities with attention to detail.
• Remain calm under pressure with a solutions-driven approach.
• Sound judgment, resourcefulness, and proactive in anticipating needs ahead of time.
• Maintain utmost discretion and confidentiality at all times.
• Enthusiastic adopter of technology, especially AI tools that automate administrative duties like expense reporting, reimbursements, scheduling, research, and document handling.
• Exceptional verbal and written communication skills and a polished, professional demeanor with senior and high-profile individuals.
• Demonstrate a 24/7 ownership mindset, ensuring readiness and support around the clock for a CEO with a global footprint.
• Comfort with balancing approximately 80% business-related support and 20% personal assistant responsibilities.
• Positive demeanor, humility, strong work ethic, and commitment to enhancing CEO and organizational success.

Qualifications

• At least 7 to 10 years of experience supporting senior-level executives or principals.
• Strong preference for candidates with exposure to family office environments or servicing high-net-worth individuals.
• Experience in technology, venture capital, finance, or other entrepreneurial fast-paced sectors is advantageous.
• Familiarity with private aviation, luxury travel, household staff, and other high-touch lifestyle management is desirable.
• Advanced skills in Microsoft Office, Google Workspace, and other modern productivity software.
• Ability and willingness to adopt AI-driven tools and workflows.
• Occasional travel is expected.
• Candidates must be located in or prepared to relocate to Palm Beach, Florida.

Additional Information

This role demands a candidate who creates order from complexity and independently solves challenges while maintaining professionalism and confidentiality. The position involves managing formal business functions and private lifestyle duties with equal finesse. The executive assistant will be instrumental in driving efficiency through innovation and technology and playing a vital role in a global CEO's daily operations.