Executive Assistant - QHC0004

Role overview

This position sits within the Executive Office and supports senior leadership with a blend of executive administration, operational coordination, and follow-through on strategic priorities. The Executive Assistant serves as a central point of contact across teams, helping maintain alignment, clear communication, and reliable execution.

Job details

• Title: Executive Assistant
• Department: Executive Office
• Reporting to: Executive Director / Senior Leadership
• Location: King Faisal Specialized Hospital, Riyadh, Saudi Arabia
• Job grade: To be confirmed

Executive office support and priority management

The role requires ownership of complex calendars, with attention to strategic meetings, leadership commitments, and governance obligations. It also involves identifying scheduling clashes early and resolving them in advance to make the best use of leadership time. In addition, the assistant prepares concise, high-quality briefing packs, notes, summaries, presentations, and other materials used for decisions.

Execution tracking and follow-through

A major part of the job is monitoring leadership priorities and cross-functional initiatives to make sure work moves forward on time. The Executive Assistant maintains trackers and dashboards, follows up with stakeholders on outstanding actions, and escalates delays when necessary.

Governance and decision support

The position coordinates executive committees, steering groups, and other governance meetings. This includes building agendas around business priorities and decision needs, capturing decisions, risks, and action points, and ensuring items are fully tracked through to closure.

Stakeholder communication

The Executive Assistant acts as the main coordination link between leadership and both internal and external stakeholders. The role also includes drafting official correspondence, executive updates, and reports, while handling sensitive information with a high level of discretion and professionalism.

Administrative excellence and process improvement

Day-to-day work includes maintaining organized records, documentation, and filing systems, as well as arranging logistics for executive meetings, events, and external engagements. The role is also expected to look for ways to improve administrative workflows and coordination practices over time.

Performance expectations

• Use leadership time efficiently through strong planning, scheduling, and prioritization.
• Keep action items moving and close them within agreed timelines.
• Produce polished executive documents with very limited rework.
• Show initiative in coordinating with stakeholders and responding quickly.
• Run governance meetings in a structured way and track outcomes until completion.

Qualifications

• A bachelor’s degree in Business Administration or a closely related discipline is required.
• Applicants should have 6 to 10 years of experience supporting senior executives.

Core competencies

• Executive coordination
• Strong written and verbal communication
• Confidentiality and discretion
• Organizational effectiveness
• Stakeholder management