仕事内容

Overview

VIAMA is dedicated to empowering executives and medium-sized enterprises by delivering clarity, structure, and decisiveness in areas such as NIS2, information security, compliance, and governance. We are not searching for a traditional assistant. Rather, we seek an individual who takes initiative, anticipates issues before they escalate, and creates momentum instead of merely managing tasks.

Role and Responsibilities

Work closely alongside the managing director to transform ideas, discussions, and projects into tangible progress.
Provide operational support to the managing director rather than managing their calendar.
Identify pending issues proactively and take steps to resolve them.
Prepare decision-making materials instead of simply coordinating meetings.
Drive follow-ups, quotations, and communications independently and actively.
Organize and structure sales, recruiting, and operations activities.
Coordinate topics autonomously with clients, partners, and the internal team.
Apply entrepreneurial thinking to identify where VIAMA can make the greatest impact.
Take ownership of responsibilities actively without waiting for delegated tasks.

What This Role Is Not

Managing calendars alone.
Passive completion of assigned to-dos.
Purely administrative support tasks.
Waiting for instructions without initiative.

Candidate Profile and Qualifications

Ownership mindset with a sense of urgency and speed.
Strong organizational and structural skills.
Excellent communication abilities.
Ability to think proactively and independently.
Enthusiasm for taking on responsibility and interest in entrepreneurship.
Fluency in German, both spoken and written.
Professional and structured communication style.
Comfortable using digital tools effectively.
Interest in sales, business operations, and organizational development.
Previous experience in assistance, operations, project management, recruiting, sales operations, or customer communication is advantageous but not required.
Willingness to learn how the company functions and where to make an impact, even without prior expertise in information security.

Working Environment and Benefits

Availability for full-time or part-time engagement.
Remote work with consistent coordination and collaboration with the team.
Direct interaction and cooperation with the managing director.
Significant responsibility and freedom to shape your work.
Opportunities for rapid personal and professional development.

Additional Information

This position is not suitable for candidates seeking a narrowly defined task list with everything predetermined. We value candidates eager to take responsibility, contribute actively, and produce operational outcomes. If this resonates with you, we encourage you to apply.

Executive Assistant & Operations (m/w/d)