Executive Assistant / Office Operations

Role Overview

A boutique investment firm in Midtown Manhattan is looking for an Executive Assistant / Office Operations professional to support leadership and keep daily office activity running efficiently. The role sits within the financial services industry and combines executive support with hands-on workplace coordination.

Compensation

The annual base pay for this position is stated at $100,000 to $115,000, with eligibility for a bonus and lunch provided every day.

Key Responsibilities

• Deliver day-to-day administrative assistance to the team, including extensive calendar handling, meeting setup, travel planning, and expense processing.
• Reserve and prepare conference rooms, arrange catering, and ensure meeting equipment is ready for use.
• Support a variety of administrative assignments and special projects as needed.
• Help organize internal meetings, client-facing events, and training programs.
• Maintain office and pantry supply levels, place orders, and monitor inventory.
• Act as the main contact for building management regarding maintenance or facility-related issues.
• Welcome visitors and provide a polished, high-touch guest experience.

Qualifications

• A bachelor’s degree is required.
• At least 5 years of administrative support experience within financial services is necessary.
• Strong verbal and written communication abilities are expected.
• Proficiency with Microsoft Office Suite is required.
• The candidate should be comfortable adapting to changing priorities.
• A proactive, team-first attitude and a willingness to handle any task are important.
• Excellent organization, attention to detail, and the ability to manage multiple deadlines are essential.
• The ideal candidate should be collaborative, self-directed, and dependable.

Application Notes

Applicants are expected to send a resume in Microsoft Word format along with compensation expectations. The position title should be clearly mentioned in the submission. Only candidates chosen for interviews will be contacted.

Workplace Details

This is an onsite position based in New York City, Midtown.

Industry

Financial services.