Executive Assistant / IT Admin Support - Banking (Contract)

Role overview

This contract role supports senior leaders and provides administrative coordination for an IT organization within a banking or fintech environment. Relevant exposure to banking or fintech is required, and prior experience assisting at least two business heads is essential.

Key responsibilities

• Keep Outlook calendars organized by arranging meetings and appointments.
• Handle incoming calls by screening them and routing them to the appropriate people.
• Coordinate travel bookings and process expense claims.
• Prepare meeting minutes during management discussions.
• Organize internal events such as town halls and brown bag sessions when needed.
• Manage the full onboarding and offboarding process for IT resources in a timely way.
• Maintain desk and locker allocations for the IT organization.
• Update the department organization chart.
• Support invoice processing while following IT financial governance requirements and accounting policies.
• Track and manage month-end time booking for management team members.

Requirements

• At least 5 years of experience working as a personal assistant or administrative assistant.
• Background in banking or fintech is mandatory.
• Previous support experience for two or more business heads is required.
• Strong coordination abilities and the capacity to manage multiple tasks at once.
• Hands-on proficiency with Microsoft Outlook Calendar, Excel, and PowerPoint.

Additional information

This is a contract opportunity based in Singapore. Candidates who are interested were instructed to apply via the contact email provided in the source posting.