Executive Assistant, GTM

About Fieldguide

Fieldguide is pioneering a new standard of trust across global commerce and capital markets by automating and simplifying the audit and assurance processes focused on cybersecurity, privacy, and ESG. Our software empowers the professionals who facilitate trust between businesses. Located in San Francisco, CA, we operate as a remote-first organization and are supported by top-tier investors including Goldman Sachs Alternatives, Bessemer Venture Partners, and Y Combinator among others. We prioritize diversity in experience and background to create an inclusive, supportive, and driven team culture.

Role Overview

We are seeking a diligent and forward-thinking Executive Assistant to support our VP Sales and VP Customer Success. This role is integral to ensuring these leaders maintain focus on their highest priorities by managing calendars, streamlining workflow, and anticipating needs within a dynamic, fast-moving environment. You will liaise across teams and initiatives within our go-to-market strategy, helping drive the growth and efficiency of our sales and customer success departments.

Key Responsibilities

• Efficiently manage and prioritize the calendars of VP Sales and VP Customer Success, juggling competing demands.
• Develop and maintain strong relationships with both internal stakeholders and external contacts including customers and prospects.
• Organize travel logistics for client visits, sales events, and industry functions, ensuring smooth arrangements for transportation and accommodations.
• Prepare comprehensive materials to support meetings such as customer sessions, pipeline reviews, and quarterly business reviews.
• Plan and coordinate meetings and offsite events for sales and customer success teams, including scheduling and creating agendas.
• Assist in planning and executing cross-functional initiatives linking sales and customer success teams.
• Oversee the coordination and logistics of company-wide go-to-market meetings.

Candidate Profile

• A minimum of 2 to 5 years experience providing support to VP-level or senior executives, preferably within a high-growth or technology startup setting.
• Exceptional attention to detail paired with the ability to juggle multiple tasks and projects flawlessly.
• A proactive, reliable partner who anticipates needs and resolves issues independently.
• Excellent verbal and written communication skills capable of interacting effectively at all organizational levels.
• Comfortable adapting to fast-paced, evolving environments with a flexible and solutions-oriented approach.
• Proficient in Google Workspace applications and Slack or comparable collaboration platforms.
• Interest in leveraging automation and AI tools to optimize Executive Assistant functions and workflow efficiency.

Values at Fieldguide

• Fearless: Challenging and overcoming seemingly insurmountable obstacles.
• Fast: Delivering strong results quickly and continuously refining them.
• Lovable: Creating outstanding experiences that delight.
• Owners: Taking full responsibility and running the business accordingly.
• Win-win: Building enduring trust through mutually beneficial relationships.
• Inclusive: Fostering diverse teams and scaling the best ideas.

Benefits and Compensation

• Competitive salary package ranging from $110,000 to $130,000 annually, including meaningful ownership stakes.
• Flexible paid time off to support work-life balance.
• 401(k) retirement plan availability.
• Wellness benefits featuring complimentary therapy sessions.
• Reimbursement for technology and home office expenses.
• Adaptable work hours respecting diverse schedules.