Executive Assistant

Role overview

This position calls for a dependable, highly organized executive support professional to assist senior leaders, including the President of LTM Canada and members of the executive group. The role supports a fast-moving environment where priorities shift frequently, and strong communication, discretion, and follow-through are essential.

The person in this role will help coordinate administrative work across the business, support office operations, contribute to events and communications, and act as a key liaison for internal and external stakeholders across different time zones and functions.

Core responsibilities

• Handle day-to-day administrative support for the executive team and local office needs.
• Manage executive calendars, coordinate meetings, and help prepare for business discussions and presentations.
• Respond to email and document requests on behalf of executives where needed.
• Draft slides, meeting notes, reports, documents, and supporting materials for leadership review.
• Support planning and delivery of meetings, client events, special projects, business luncheons, dinners, and other office activities.
• Maintain SharePoint sites, spreadsheets, databases, and inventory records with financial and non-financial information.
• Support internal and external communications, including email distribution and basic routing of inquiries and calls.
• Assist with marketing and sales support tasks such as database updates, campaign materials, and RFP/RFI-related coordination.
• Prepare research, background information, files, records, and correspondence for executive use.
• Arrange room bookings, meeting resources, food orders, supplies, visitor support, passes, and logistics for sessions and events.
• Coordinate office and facilities needs such as coffee, stationery, ordering, receiving, and inventory tracking.
• Process vendor, community partner, office, and facilities-related payments.
• Manage courier, mail, package distribution, shredding technician visits, guest Wi-Fi accounts, office keys, and pass cards as required.
• Support employee life events, awards, gifting, celebrations, holiday activities, flowers, and donation-related coordination.
• Help with client and industry event registrations, client gifting, charity payments, and donation activities.
• Coordinate signature collection on PDF documents and support retention of legal files, contracts, and tax records.
• Assist with travel arrangements when central travel support is unavailable, including flights, hotels, cars, dinners, and itineraries on an as-needed basis.

Required qualifications

• A bachelor’s degree or equivalent practical experience is required.
• At least 3 to 5 years of experience supporting executives or business leaders is expected.
• Strong capability with PowerPoint, Word, Excel, and the Microsoft Office suite is needed.
• Experience with administrative coordination, logistics, marketing events, and multi-priority workload handling is important.
• Excellent written and verbal communication skills are essential.
• The candidate should be highly organized, detail-focused, able to manage multiple tasks, and consistent with follow-up.
• Presentation skills, business awareness, and the ability to work across all levels of an organization are required.
• Comfort with standard business software, administrative tools, and office equipment at an intermediate level or above is expected.
• The role requires strong multitasking ability, deadline discipline, and good judgment on when to work independently or collaboratively.
• A proactive, resourceful, self-driven mindset is important, along with comfort in global matrix environments and cross-time-zone collaboration.

About the company

LTM is a global technology consulting and digital solutions company serving enterprises across industries. It helps organizations rethink business models, speed up innovation, and improve growth through digital technologies. The company supports more than 700 clients worldwide and is backed by a large workforce across 30+ countries. It operates as part of the Larsen & Toubro Group and brings together broad domain and technology expertise.

Additional information

This is a full-time role based in Mississauga, Ontario, Canada, and is expected to be performed onsite.

The employer supports equal opportunity hiring and does not base employment decisions on protected characteristics such as race, religion, sex, gender identity, age, disability, veteran status, marital status, sexual orientation, or other legally protected categories, except where lawful job-related requirements apply.

Compensation details were not disclosed in the source. Benefits mentioned include medical, dental, and vision coverage, a health care spending account, short- and long-term disability coverage, life insurance, a group RRSP with company match, paid vacation and leaves, and maternity leave top-up pay. The source also notes that total compensation may include additional variable pay such as a performance bonus, sales incentive, or other forms of incentive compensation depending on the role.