Elections Clerk (80%)

Role Overview

This position involves providing direct assistance and information to the public regarding voter registration and voting procedures. The clerk is responsible for managing various administrative duties essential to the election process, maintaining accurate voter records, and supporting election night activities while upholding a neutral stance.

Key Responsibilities

• Welcoming and aiding the general public by delivering information and processing voter registration and vote-by-mail documents.
• Handling and organizing correspondence, court orders, and department mail.
• Responding to public calls or directing them to the appropriate departments.
• Operating office equipment and managing mail-related tasks as assigned.
• Assisting with other clerical tasks during staff absences and maintaining department email and voicemail communications by responding or redirecting inquiries.
• Learning multiple roles within the office through cross-training.
• Maintaining a nonpartisan attitude at all times during work.
• Updating and managing voter files and records accurately.
• Receiving and processing voter applications including those for absentee and mail-in ballots, ensuring voters are assigned to the correct precinct through GIS mapping research and data entry.
• Supporting absentee and mail-in ballot processes such as sorting, time-stamping, recording, filing, counting ballots, and assisting with ballot drop box retrieval.
• Contributing to activities related to Election Night returns.
• Serving as an intermediary between county, municipal, and state entities.

Additional Duties and Conditions

• Participating in required meetings, training sessions, and seminars.
• Availability to work variable hours including evenings, weekends, and emergency situations without prior notice.
• Ordering office supplies and completing other relevant duties as assigned.