Cash Applications and Collections Administrator

Role Overview

This role is offered by a partner company seeking an experienced Cash Applications and Collections Administrator located in the United States. As a key contributor within financial operations, this position ensures precision in cash processing, accounts receivable accuracy, reporting, and collection support.

The administrator is tasked with timely payment application, resolving discrepancies promptly, and upholding thorough records of accounts receivable. Collaborative work with billing, finance, and business departments aids in refining payment workflows and supports the month-end closing process.

Strong analytical mindset, attention to detail, and multi-tasking capability in a fast-moving environment are essential for success in this fully remote role designed for finance professionals passionate about problem-solving and accounting accuracy.

Primary Responsibilities

• Review daily bank deposit summaries, remittance documents, credit card transactions, and payment portals to allocate payments correctly.
• Create daily journal entries for cash postings and ensure accuracy in customer account payments.
• Track unapplied cash amounts and resolve unidentified payments within specified deadlines.
• Produce and share cash application reports with relevant business units.
• Assist with reconciling receipts against accounting records.
• Contribute to month-end close tasks including schedules, accruals, journal entries, reconciliations, and audit preparations.
• Administer shared team inboxes, respond to inquiries, resolve basic issues, and escalate complex problems appropriately.
• Support billing operations with administrative tasks excluding invoice creation.
• Facilitate collection efforts by contacting customers, understanding payment schedules, and addressing billing discrepancies.
• Lead initiatives to enhance payment efficiency, such as promoting ACH adoption.
• Analyze financial data to identify inefficiencies, propose improvements, and recommend actionable solutions.
• Adhere to established procedures, internal controls, and assist in maintaining SOX compliance.
• Apply sound judgment, ownership, prioritization, and operational excellence to manage high-volume accounts receivable activities.

Qualifications and Skills

• 3 to 4 years of relevant experience in cash receipt processing, accounts receivable, or similar accounting roles.
• Advanced Microsoft Excel skills and proficiency with financial reporting tools.
• Experience with NetSuite or equivalent accounting software.
• Solid knowledge of accounting workflows, revenue cycles, and reconciliation procedures.
• Familiarity with Sarbanes-Oxley (SOX) compliance and audit preparation preferred.
• Strong analytical skills to diagnose issues and devise effective solutions.
• Meticulous attention to detail and accuracy in handling large transaction volumes.
• Excellent communication skills for collaboration across teams.
• Organizational skills to manage multiple tasks under deadlines.
• Ability to work independently while fostering teamwork and accountability.
• High ethical standards and professionalism.
• Bachelor’s degree preferred in accounting or related discipline.
• Capability to pass background checks.

Compensation and Benefits

• Hourly wage ranging from $20.28 to $27.04 based on expertise, qualifications, and location.
• Fully remote work arrangement available in the United States.
• Comprehensive benefits for eligible employees including health insurance options.
• Retirement plan contributions.
• Paid time off and wellness programs.
• Opportunities to influence process improvements within a technology-driven environment.
• Supportive and accountable remote work culture encouraging professional development.

Additional Information

Applications are processed through an AI-assisted system designed to match candidates objectively with job requirements. Final hiring decisions and subsequent interview or assessment steps are managed by the partner employer directly.

Data privacy regulations are observed in handling personal information with opportunities to exercise data subject rights under applicable laws. AI tools assist recruitment but do not override human judgment in hiring decisions.