Bid Coordinator

About the Role

Jons Civil Engineering Company Ltd is looking to hire a diligent and organised Bid Coordinator to support prequalification and tendering processes while overseeing the Quality Management System. This position is based at their Head Office in Duleek, County Meath with expectations to visit various project sites to conduct quality audits and reviews of documentation. It represents an excellent chance to gain exposure in quality assurance, commercial support, and other operational areas of the business.

Primary Responsibilities

• Prepare and manage prequalification questionnaires (PQQs) and tender submissions efficiently.
• Maintain and organise all tender-related documents, company information, and supporting records in an accessible format.
• Collaborate with internal departments to collect necessary data for bid submissions.
• Ensure documentation and control systems adhering to the Quality Management System remain current and effective.
• Conduct internal audits related to quality and assess site documentation thoroughly.
• Support compliance efforts for company quality standards and help implement continuous improvement protocols.
• Assist during external audits and fulfill certification obligations as required.
• Maintain meticulous and accurate records to guarantee all documentation is up to date.

Candidate Requirements

• Relevant experience in prequalification, bid or tender coordination, quality assurance, document control, or associated roles preferably within construction or civil engineering sectors.
• Outstanding organisational capabilities and attention to detail.
• Strong skills in written communication and the ability to prepare precise documentation.
• Proficiency with Microsoft Office applications, mainly Word and Excel.
• Capable of handling multiple deadlines and working well collaboratively across different teams.
• Possession of a full driving licence and readiness to travel to project sites as needed.
• A technical or engineering educational background is a plus; however, training will be provided for suitable candidates without this experience.