Administrative Executive

Role overview

Al-Futtaim Automotive is looking for an Administrative Executive to support daily business activity and keep automotive operations running efficiently. The position suits someone who is highly organized, attentive to detail, and comfortable handling a combination of administrative coordination, sales support, system follow-up, and operational tasks in a busy environment.

About the company

Founded in the 1930s, Al-Futtaim has grown into one of the region’s most diversified privately held business groups, based in Dubai, UAE. Its operations span automotive, financial services, real estate, retail, and healthcare, with more than 35,000 employees working across over 20 countries in the Middle East, Asia, and Africa. The group works with more than 200 globally respected brands and is guided by a strong focus on entrepreneurship and customer service, supported by values of respect, excellence, collaboration, and integrity.

What you will do

• Support sales-related operations, including discount updates, lease deal coordination, and handling discrepancies in invoices.
• Assist with account reconciliation tasks and follow up on collections to help maintain accurate financial records.
• Take part in user acceptance testing for system and process improvements, including spotting issues and helping drive them to resolution.
• Handle routine administrative and operational requests from internal teams across the business.
• Keep work moving smoothly by coordinating tasks, monitoring follow-ups, and contributing to more efficient processes.

Skills and capabilities

• Strong planning and prioritization skills, with the ability to manage several deadlines at once.
• Practical knowledge of sales support, administrative coordination, and operational workflows.
• Careful attention to detail when working on invoicing, reconciliations, and interdepartmental follow-up.
• Clear communication and strong interpersonal skills for collaborating with different teams and stakeholders.
• Ability to work in a fast-moving, cross-functional environment.

What helps you succeed in this role

• A bachelor’s degree in business administration or a related discipline is preferred.
• Prior experience in administration, operations, or a support-focused role is desirable.
• Exposure to the automotive sector will be an advantage, especially in sales processes, invoice handling, reconciliation support, or system testing.
• Comfort using Microsoft Office and business platforms such as SAP, CRM systems, or similar tools.

About the team

You will work within a collaborative automotive operations team, partnering closely with sales, finance, and internal support functions. The team focuses on operational accuracy, process effectiveness, and dependable internal service across the business.

About Al-Futtaim Automotive

Al-Futtaim Automotive is a major division of the UAE-based Al-Futtaim Group and operates across 10 countries in the Middle East, Asia, and Africa. Its business covers distribution, manufacturing, leasing, and aftersales, and it represents well-known automotive brands including Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo, and RAM.

The division is customer-driven and focused on innovation, quality, and value-added service. Its portfolio includes passenger cars, SUVs, electric vehicles, high-performance motorbikes, commercial vehicles, and industrial and construction equipment. Backed by a team of about 9,000 people, the organization promotes career growth and aims to deliver world-class mobility solutions and omni-channel experiences.

Additional information

Job Requisition ID: 179033