Administrative Assistant

About Abbott

Abbott is a leading global healthcare company dedicated to developing innovative science that enhances people's health. With a focus on future advancements in medical science and technology, the company aims to make significant contributions worldwide.

Working at Abbott

Employees at Abbott benefit from meaningful work, opportunities to grow professionally, and a supportive environment that encourages work-life balance and authenticity. The company offers career advancement within an international framework, recognition as a great employer globally by Fortune, and a commitment to diversity and inclusion, including support for working mothers, female executives, and scientists.

About the Role

We are recruiting an Administrative Assistant to join our UAE office within Abbott Rapid Diagnostics – Infectious Diseases. This is a one-year fixed-term contract position focused on facilitating administrative duties that support smooth departmental operations in a dynamic setting.

Key Responsibilities

• Deliver comprehensive administrative and clerical support for the team.
• Oversee scheduling tasks including calendar management, meeting coordination, and appointment setups.
• Draft and revise correspondence, reports, and presentations.
• Maintain organized physical and electronic filing systems efficiently.
• Manage communications such as incoming calls and emails promptly.
• Assist in compiling routine scheduled reports.
• Order office materials and manage inventory to ensure availability.
• Support processes related to new employee onboarding.
• Arrange travel plans and handle expense claim documentation.
• Perform precise data entry and maintain accurate records.
• Coordinate event management and internal communication activities.
• Document meeting minutes and follow up on action points from commercial meetings.
• Operate within established organizational procedures.
• Process purchase orders as necessary.
• Carry out other administrative tasks as assigned.

Qualifications and Skills

• Possession of a Bachelor's degree is required.
• Arabic language proficiency is preferred but not mandatory.
• Minimum of 2 to 3 years’ proven experience in an administrative or office support capacity.
• Competent in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Exhibit strong organizational abilities and effective time management skills.
• Possess excellent verbal and written communication capabilities.
• Able to work autonomously and collaboratively as part of a team.
• High attention to detail combined with solid problem-solving skills.

Equal Opportunity

Abbott provides equal employment opportunities and values diversity within its workforce.