Admin & HR Assistant

Role Overview

The Admin & HR Assistant will be instrumental in backing the organisation's HR and administrative tasks, ensuring smooth and accurate processes throughout the employee journey. Collaborating closely with staff, leadership, and external parties, this role supports compliance, employee engagement, and operational efficiency to help meet business goals.

Key Responsibilities

• Support comprehensive HR functions such as recruitment, onboarding, leave tracking, training coordination, benefits administration, payroll assistance, and daily HR operations.
• Manage recruitment-related activities including job advertising, coordinating interviews, communicating with candidates, handling employment paperwork, and facilitating new hire orientations.
• Oversee employee lifecycle processes such as onboarding, confirmations, job changes, promotions, resignations, and departure formalities.
• Keep employee records, HRIS data, and documentation up to date and accurate at all times.
• Assist in payroll procedures by preparing attendance, leave balances, overtime, allowances, and other related inputs monthly.
• Compile monthly HR and statutory reports as needed.
• Address employee queries about policies, leave entitlements, benefits, and other employment matters promptly.
• Coordinate training sessions, maintain certification records, and track expiry dates when applicable.
• Contribute to HR policy rollouts, employee engagement schemes, and various HR projects.
• Ensure all HR documentation adheres to company guidelines and complies with the Employment Act, Ministry of Manpower regulations, and other legal requirements.
• Perform general administrative duties including document preparation, filing, record management, office upkeep, and procurement tasks.
• Assist in planning company events, employee engagement activities, and Corporate Social Responsibility programmes.
• Act as the liaison with internal teams, government bodies, and external service providers on HR and administrative issues.
• Carry out additional HR and administrative assignments as directed by supervisors.

Candidate Profile

• Possess a Diploma or Bachelor's degree in Human Resource Management, Business Administration, or a related area.
• Have at least one year of relevant HR experience.
• Demonstrate proficiency in Google Workspace applications (Gmail, Docs, Sheets, Drive, Calendar) and Microsoft Office tools.
• Exhibit strong organisational skills with the ability to juggle various tasks effectively.
• Show excellent communication, interpersonal, and customer service abilities.
• Maintain meticulous attention to detail and handle sensitive information confidentially.
• Be a motivated team player with a positive approach and eagerness to learn.