Accounts Payable Executive

About the Role

Spingo Foods Private Limited is seeking an Accounts Payable Executive based in Sector 90, Noida, to join their Finance & Accounting department on a full-time basis. The ideal candidate will have 2-5 years of relevant experience and will be responsible for efficiently managing vendor invoice processing, payments, reconciliations, and maintaining sound financial records aligned with company policies.

Responsibilities

• Accurately receive, review, verify, and process vendor invoices promptly.
• Match invoices with corresponding purchase orders, receipts, and documentation.
• Ensure invoices are approved and coded correctly before initiating payments.
• Record all vendor invoices and payment transactions in the company’s accounting or ERP system.
• Execute vendor payments according to established approved schedules.
• Keep vendor account records precise and up-to-date.
• Conduct regular reconciliations of vendor statements and resolve any inconsistencies.
• Coordinate with internal teams and vendors to address invoice or payment issues.
• Monitor outstanding payables and ensure adherence to agreed payment terms.
• Prepare Accounts Payable aging and other relevant management reports.
• Support month-end and year-end closing activities related to payables.
• Maintain thorough documentation for invoices, payments, credit notes, and vendor correspondence.
• Aid internal and external audits by providing necessary accounts payable documentation.
• Adhere to company accounting policies, internal controls, and taxation regulations.
• Identify and implement process improvements for efficiency and accuracy in payables management.

Qualifications and Skills

• Bachelor’s degree in Accounting, Finance, Commerce, or a related discipline.
• 2 to 5 years of experience in accounts payable or similar financial roles.
• Strong knowledge of accounting principles and payable processes.
• Proficiency with MS Excel and accounting/ERP software usage.
• High attention to detail and numerical precision.
• Excellent organizational and time management capabilities.
• Effective communication and problem-solving skills.
• Professional handling of confidential financial data.
• Ability to work independently and meet payment deadlines.

Preferred Qualifications

• Experience with accounting software such as Tally.
• Familiarity with high-volume invoice processing.
• Understanding of GST, TDS, and applicable tax regulations.
• Strong Excel skills including advanced formulas such as VLOOKUP/XLOOKUP and Pivot Tables.
• Experience in vendor reconciliation and payment processes.

Performance Metrics

• Ensuring timely and accurate invoice processing.
• Making prompt payments as per approvals.
• Accuracy in vendor statement reconciliations.
• Reduction in invoice errors and duplicate payments.
• On-time completion of AP aging and month-end reporting.
• Maintaining compliance with payment policies and controls.
• Efficient resolution of vendor inquiries and payment concerns.