Senior Executive Assistant

About Johnson & Johnson MedTech

Johnson & Johnson is dedicated to advancing health through innovation, aiming to prevent, treat, and cure complex diseases with smarter, less invasive medical solutions. Leveraging its capabilities in Innovative Medicine and MedTech, the company is committed to delivering healthcare breakthroughs that profoundly improve lives.

The organization values inclusivity and diversity, offering a respectful and supportive workplace aligned with Our Credo principles.

Role Overview

The Senior Executive Assistant role entails extensive, high-level administrative and secretarial support to senior leaders. Responsibilities include managing complex and dynamic calendars, handling travel logistics, coordinating executive meetings and events, preparing business documentation, and liaising across diverse senior teams.

Key Responsibilities

• Provide comprehensive executive secretarial and administrative assistance to assigned senior leaders.
• Organize intricate travel plans, including flights, accommodations, visas and related documentation, transportation arrangements.
• Arrange and manage both local and international meetings, including virtual teleconferences.
• Manage expense submissions through systems such as Concur, tracking claims meticulously.
• Support procurement and administrative workflows via platforms like Ariba and other internal applications.
• Compile, organize, and prepare presentation decks and meeting materials efficiently.
• Maintain meticulous calendar oversight, prioritizing appointments in alignment with leaders’ objectives.
• Contribute to office management duties including supply oversight.
• Assist in facilitating corporate events such as town halls, POA meetings, and engagements with external organizations.
• Provide hospitality coordination for both internal staff and external guests.
• Assist with onboarding and offboarding activities for new hires and departing employees.
• Perform additional administrative tasks as needed to support overall business functions.

Experience and Qualifications

• At least 15 years of secretarial experience, preferably within multinational corporations.
• A minimum of 8 years providing support specifically to senior-level leaders.
• Proven ability to manage responsibilities for multiple senior stakeholders in multicultural environments.
• Demonstrated excellent multitasking skills and resourcefulness.
• Capable of working autonomously while also collaborating effectively within teams.
• Exhibits enthusiasm, professionalism, and a positive, approachable demeanor.
• Strong interpersonal and communication abilities.

Preferred Skills

• Administrative support expertise
• Effective business writing
• Clear communication
• Customer-focused mindset
• Accurate data entry
• Expert diary and document management
• Execution-oriented
• Proficiency in Microsoft Office
• Office administration knowledge
• Organizational understanding
• Event planning and presentation development
• Problem-solving skills
• Strong professional ethics
• Travel planning and coordination
• Typing proficiency