Secretary

Job Overview

This role involves delivering full secretarial and administrative assistance to management by organizing office functions, managing communications and meetings, preserving records, and ensuring smooth daily administrative workflows.

Key Duties

• Maintain and organize management schedules, appointments, and meetings.
• Draft, evaluate, and circulate correspondence, reports, letters, and other office documents.
• Arrange meetings, prepare agendas, document minutes, and monitor follow-ups on decisions and assigned tasks.
• Respond to incoming calls, inquiries, and communications with professionalism.
• Maintain systematic physical and digital filing systems for efficient document retrieval.
• Supervise receipt and dispatch of mail, emails, and other communications.
• Collaborate with internal teams and external parties on administrative issues.
• Create presentations, spreadsheets, and regular reports when needed.
• Ensure assigned administrative responsibilities are tracked and completed promptly.
• Safeguard the confidentiality of sensitive data, records, and company documentation.

Qualifications and Experience

• Bachelor's degree in business administration, office management, secretarial studies, or related disciplines.
• At least five years of secretarial and administrative experience.
• Demonstrated background in office administration, meeting coordination, document handling, and professional correspondence.
• Fluent Arabic language skills.
• Good proficiency in written and spoken English.

Essential Skills

• Advanced skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and time management abilities.
• Strong communication and interpersonal aptitude.
• Capacity to prioritize multiple tasks and perform effectively under pressure.
• Skilled in business writing and professional correspondence.
• High precision and attention to detail.
• Professional interaction capabilities with personnel, management, and external contacts.

Behavioral Traits

• Exhibits professionalism and integrity.
• Maintains strict confidentiality.
• Shows initiative and takes responsibility.
• Works well within teams and collaborates effectively.
• Displays excellent customer service focus and professional demeanor.