Scheduler / Planner

About the Role

FMS Group is looking for an organised and proactive Scheduler / Planner to become a key player within our Planning team based in Mackay & Coalfields, Queensland. This permanent, office-based position involves coordinating workforce schedules to ensure optimal personnel deployment, supporting operational goals, and maintaining effective communication with stakeholders including Operations Managers, Recruitment, Payroll, clients, and employees.

Key Responsibilities

• Develop and maintain workforce rosters and manning schedules.
• Track workforce availability and anticipate labour shortfalls.
• Coordinate labour sharing across divisions and engage subcontractors when necessary.
• Distribute rosters and communicate work schedules to employees.
• Verify employee site access and ensure compliance with training requirements.
• Arrange accommodation and prepare journey management plans as needed.
• Audit rosters for fatigue compliance, role appropriateness, training status, and workforce capabilities.
• Process timesheets accurately for payroll and invoicing.
• Maintain strong communication channels and assist employees with workforce-related inquiries.
• Coordinate uniform distribution and onboarding protocols.
• Manage workforce training requirements within planning systems.
• Maintain accurate employee and subcontractor records by liaising with internal teams.
• Provide additional administrative support to Operations as required.

Candidate Profile

Successful applicants will have prior experience in scheduling, planning, or workforce coordination roles, with a focus on safety and compliance. Strong organisational skills, excellent interpersonal communication, and proficiency in Microsoft Excel are essential. Candidates must hold a current C Class Driver's Licence and demonstrate a solid work ethic to manage competing demands efficiently.

Essential Qualifications and Skills

• Experience in workforce scheduling or related planning functions.
• Commitment to high safety standards and regulatory compliance.
• Strong communication and relationship-building abilities.
• Detail-oriented with excellent organisational skills.
• Proficiency in Microsoft Office, especially Excel.
• Adaptability to new software systems.
• Current C Class Driver's Licence.
• Ability to manage multiple priorities effectively.

Preferred Qualifications and Experience

• Diploma in Business Administration or a related discipline.
• Experience in resource industries such as mining, maintenance, construction, or industrial services.
• Capable of working independently and collaboratively within a team.

What We Value

• Safety-first approach in all tasks and decisions.
• Respect and teamwork among colleagues.
• Support for work-life balance and employee well-being.
• A commitment to quality, ownership, and operational excellence.

Why Join FMS Group?

• Stable full-time position based in our office environment.
• Collaborative and supportive company culture.
• Engagement with operational leaders contributing to business success.
• Employment within a company dedicated to safety, teamwork, and staff welfare.

About FMS Group

Founded in 2005 as CQ Field Mining Services, FMS Group has expanded into a multi-divisional organisation delivering integrated solutions across Australia and Papua New Guinea. The company offers services including mobile and fixed plant maintenance, shutdowns, infrastructure projects, and capital equipment sales across sectors such as mining, construction, oil and gas, marine, and renewables. With growth driven by innovation and capability, the organisation rebranded as FMS Group in 2024 and continues to improve client service through business and regional expansions.

Diversity and Inclusion

FMS Group is an equal opportunity employer who values diversity and inclusion in its workforce. Recruitment is merit-based, considering competence, performance, and business needs. The company encourages applications from candidates of varied backgrounds while respectfully declining approaches from recruitment agencies.