Purchase Executive

About the Role

The Purchase Executive will handle procurement activities crucial for the operations of The Rajbari Bawali and its affiliated units. This position is based at the Corporate Office in New Alipore, Kolkata, and reports to the Head - Procurement Manager. The role encompasses sourcing vendors, negotiating contracts, managing purchase orders, overseeing inventory coordination, and ensuring cost-effective procurement of quality goods and services.

Key Responsibilities

• Sourcing and purchasing a variety of supplies including food and beverages, housekeeping materials, engineering items, stationery, linen, guest amenities, and operational consumables.
• Preparing and managing Purchase Requisitions and Purchase Orders to ensure uninterrupted operations.
• Identifying, assessing, and onboarding dependable vendors, acquiring multiple quotations, negotiating favorable terms, and maintaining strong supplier relationships.
• Monitoring market pricing trends to find cost-saving opportunities and supporting management in rate contracts and sourcing strategies.
• Collaborating with Stores and department heads to monitor inventory levels to prevent overstocking or shortages, guaranteeing delivery according to required specifications and quantities.
• Maintaining detailed documentation such as purchase records, vendor agreements, invoices, and complying with company policies and approval workflows.
• Coordinating across departments like Food & Beverage, Kitchen, Housekeeping, Engineering, Front Office, and Administration for timely and urgent procurement needs.
• Generating weekly and monthly procurement reports, tracking pending orders, and maintaining vendor and procurement management information systems.

Qualifications and Experience

• Bachelor’s Degree in Commerce, Business Administration, Supply Chain Management, Hospitality Management, or related disciplines.
• Professional certifications in Procurement or Supply Chain Management are advantageous.
• 2 to 5 years of experience in procurement or purchasing roles, ideally within hospitality sectors such as hotels, resorts, or luxury properties.

Skills and Competencies

• Strong negotiation and vendor management capabilities.
• In-depth understanding of hospitality procurement practices and inventory control.
• Proficiency in Microsoft Office applications and ERP or purchase management software.
• Analytical skills with a focus on cost optimization.
• Effective communication, interpersonal skills, and ability to multitask under pressure.
• High integrity, meticulous attention to detail, accountability, and teamwork.

Working Conditions

The role is based onsite at the Corporate Office in New Alipore with frequent visits to The Rajbari Bawali and related units. The position may require working beyond usual hours during special events, festive seasons, or urgent operational situations.

Additional Information

The employer values equal opportunity and aims to foster a professional, ethical, and guest-centric workplace environment.