Public Tendering Bid Manager

About the Role

Samsic Facility Ireland is looking for a detail-oriented and commercially savvy Public Tendering Bid Manager to join their Commercial team at the Clonee, County Meath location. This role involves full responsibility for the end-to-end management of public-sector tenders across Ireland, driving growth by coordinating bid preparation, commercial pricing, and submission processes while ensuring compliance and quality.

Key Responsibilities

• Regularly monitor e-tendering portals such as eTenders to discover new public-sector tender and framework opportunities.
• Evaluate new tenders against organisational goals including strategic, operational, and commercial factors.
• Lead internal decision-making on whether to proceed with bids and communicate critical requirements, risks, timelines, and pricing considerations to stakeholders.
• Oversee all stages of tender preparation and submission, ensuring completeness, accuracy, and compliance with documentation and evaluation criteria.
• Collaborate with Finance and Commercial Manager to coordinate bid costings and commercial pricing.
• Engage various departments including Operations, Sustainability, HR, Innovation, and Mobilisation for input into tender responses.
• Manage deadlines, milestones, and submission schedules across multiple concurrent tender opportunities.
• Perform final quality assurance and compliance audits prior to submitting bids.
• Maintain a comprehensive central library of company information, policies, case studies, methodologies, and supporting documents.
• Keep accurate records of previous tenders, outcomes, frameworks, and lessons learned for continuous improvement.
• Identify and support new public-sector framework opportunities, while managing existing frameworks in compliance with requirements and renewal schedules.
• Build and nurture relationships with public-sector procurement bodies such as the Office of Government Procurement (OGP) and other relevant contacts.
• Attend procurement briefings, customer and clarification meetings, and site visits as needed.
• Review unsuccessful bids and evaluation feedback to identify areas for enhancement.
• Coordinate formal clarifications or challenge requests in consultation with the Commercial Manager.
• Contribute towards refining tender processes, templates, content, and team practices.
• Watch competitor activities and market trends to identify future growth prospects and support business development efforts.
• Assist the Commercial team with market intelligence and customer engagement initiatives.

Required Qualifications and Experience

• Proven track record in managing entire bid or tender processes, preferably in public-sector or business-to-business (B2B) service contexts.
• Strong skills in preparing professional tender responses and coordinating inputs from diverse stakeholders.
• In-depth understanding of public-sector procurement rules, tender criteria, and evaluation procedures.
• Familiarity with Irish public-sector tenders, OGP frameworks, and eTenders platform is highly valued.
• Experience in Facilities Management, Cleaning, Security, Property Management, or related B2B service sectors is beneficial.
• Competence in coordinating bid costing and cooperating closely with Finance and Commercial teams on pricing strategy.
• Excellent command of English for clear written proposals and verbal communication.
• Exceptional attention to detail with the ability to juggle multiple deadlines and priorities.
• Strong commercial judgment and proactive business development approach.
• Professional organisational and project management abilities.
• Effective stakeholder management and relationship-building skills.
• Proficiency in Microsoft Office 365 applications, especially Word and Excel.
• Willingness and ability to travel within Ireland as necessary.

Preferred Skills

• Experience managing public-sector frameworks and associated call-off opportunities.
• Comfortable participating in procurement briefings, client meetings, clarifications, and site visits.
• Good knowledge of the Facilities Management and related service markets.
• Use of bid management, CRM platforms, or similar tools to handle tender pipelines and submissions.
• Strong analytical capabilities to assess tender feedback, results, and market information.
• A determined and commercially driven mindset focused on winning new business.

Diversity and Inclusion

Samsic Facility is dedicated to fostering an inclusive and respectful workplace, ensuring equal employment opportunities for all candidates and complying fully with employment equality legislation.