Project Facilities Senior Specialist

Main Job Objective

Oversee and ensure the successful mobilization necessary for the project site, including the installation of caravans and supplying water and electrical connections.

Key Duties and Responsibilities

• Supervise site mobilization activities, installation of caravans, and provision of essential utilities such as water and electricity.
• Collaborate with other departments to secure the tools and equipment required to commence site operations.
• Coordinate accommodation arrangements for onsite staff, ensuring compliance with high safety and quality standards.
• Organize employee transportation to and from the site while addressing their logistical needs.
• Manage the control and upkeep of buffet materials and cleaning supplies at the site offices.
• Oversee housekeeping operations at the site, ensuring consistent quality standards.
• Handle maintenance and replacement requests relating to office equipment, appliances, furniture, furnishings, vehicles, and office facilities.
• Maintain asset control over all operational assets located across multiple sites.
• Plan and coordinate events and meetings, including travel and hotel bookings for guests and foreign visitors.
• Act as a liaison between various departments at headquarters and other project sites.
• Place orders and manage all requests concerning office furniture for site offices.
• Develop and maintain an efficient filing system for the department.
• Control office keys and manage lock changes along with ordering necessary supplies.
• Provide facility services encompassing catering, pest control, waste management, parking, and rest area maintenance.
• Oversee stationary supply management and usage control at the site.
• Manage the site seating plan to maximize space utility and ensure it remains current.
• Supervise calibration certificates for tools and equipment, tracking expiry dates and follow-ups.
• Ensure timely processing of purchase requests, facility approval requests, equipment repair requests, and material requisition vouchers for the site.

Safety and Quality Compliance

• Uphold safety standards by complying with the company's Health, Safety and Environment Management System.
• Personally ensure workplace safety and health for self and others.
• Adhere to corporate quality standards according to the company's Quality Management System requirements.

Social Compliance Responsibilities

• Enforce adherence to the company’s social management system policy and report any deviations from PSP IMS policy.
• Commit individually to meeting social accountability standards as per SA8000 guidelines.
• Work collaboratively with the Social Performance team to improve and uphold the company’s social management system compliance.

Qualifications and Experience

• Bachelor's degree in a relevant field such as Business Administration or related disciplines.
• Proficiency in report preparation, business, and technical correspondence.
• Strong leadership capabilities and team management skills.
• Experience in conflict resolution and handling grievances effectively.
• 2 to 5 years of specific experience in a related functional area.
• A minimum of 5 years overall professional experience.