Project Coordinator

About ALTEN Technology USA

ALTEN Technology USA is an engineering firm dedicated to helping clients realize innovative ideas across various industries such as aerospace, medical devices, robotics, automotive, commercial vehicles, electric vehicles, and rail. As part of the global ALTEN Group with over 57,000 engineers in 30 countries, ALTEN delivers services throughout the product development cycle, from consulting to full project outsourcing. The company cultivates an environment where employees feel valued and supported with opportunities for mentorship and career advancement along with comprehensive benefits.

Role Summary

The Project Coordinator will handle a variety of administrative and project support activities essential for smooth project execution. This role includes budgeting, dashboard maintenance, vendor coordination, task tracking, and supporting multiple departments and levels within the organization. The position requires close collaboration with Project Managers to assist in project planning, reporting, and documentation management while ensuring adherence to quality system processes.

Key Responsibilities

• Setting up projects, creating and maintaining budgets, and closing out projects
• Managing project dashboards via SharePoint and OpenAir/NetSuite platforms
• Supporting sales processes and coordination of material procurement and vendor interactions
• Maintaining BOMs, preparing quotes, managing receipts, and handling customer invoicing
• Organizing meetings, taking notes, tracking issues, tasks, and action items, and preparing presentations
• Assisting project planning using MS Project and Excel, capturing and updating project plans, and coordinating tasks with team members
• Handling engineering change order processes from creation through release
• Providing document support, preparing weekly status and project reports, and managing project closeout documentation
• Tracking deliverables, managing configuration management, and liaising with Project Managers on financial status and customer satisfaction
• Carrying out additional duties as necessary to assist the Project Management team

Qualifications

• An Associate degree in a Management-related field or equivalent experience
• Minimum of three years’ experience in project coordination or administrative roles
• Strong communication skills with the ability to compose reports, business correspondence, and procedures effectively, and present information confidently to various stakeholders
• Proficiency in Microsoft Office suite (Project, Word, Excel, PowerPoint, Outlook) and Visio or similar software
• Experience with Agile methodologies and Product Lifecycle Management (PLM) systems is advantageous

Additional Information

• Salary range from $55,000 to $75,000 annually based on experience, qualifications, and location
• Position located in Westminster, CO
• Applicants must be U.S. citizens or permanent residents due to the nature of this role
• ALTEN USA is an Equal Opportunity Employer committed to diversity and compliance with federal contractor requirements under VEVRAA and Executive Order 11246
• A pre-employment drug screening is mandatory as part of employment conditions
• Applicants can expect consideration without discrimination on any protected characteristic
• Warning issued about job seeker scams and adherence to official recruitment processes