Project Administrator

Job Summary

BEEAH Planners, Architects and Engineers is seeking a Project Administrator to support project operations in Riyadh. This role focuses on keeping project correspondence, records, reports, and coordination activities organized and on track.

Role Responsibilities

• Handle all incoming and outgoing formal communication, including letters, emails, and memoranda, and track responses within the required timeframes.
• Maintain a structured archive of technical and administrative records such as drawings, reports, meeting minutes, and change requests so they can be retrieved easily when needed.
• Prepare weekly and monthly progress reports for management and decision-makers, working with engineering teams to collect the necessary data.
• Draft meeting minutes, distribute them to the relevant stakeholders, and follow up on the agreed action items.
• Manage and update the central correspondence and document register while keeping reference numbers accurate and clear.
• Coordinate among all related parties, including the owner, consultant, contractor, and suppliers, to ensure smooth information flow and timely communication.
• Track schedules and remind teams of deadlines for deliverables and administrative requirements.
• Provide administrative assistance to the project team and carry out any other related tasks as business needs require.

Qualifications and Requirements

• A bachelor’s degree in Business Administration, Quality, Engineering, or a closely related field is required.
• 1 to 2 years of relevant experience in a similar role, preferably on engineering or construction projects.
• Strong working knowledge of Microsoft Office, especially Excel and Word.
• Familiarity with document management systems such as Aconex, SharePoint, or similar platforms is preferred.
• Ability to prepare professional correspondence and reports in both Arabic and English.
• High attention to detail, strong organization, and the ability to manage priorities while working under deadlines.
• Effective communication and coordination skills for collaboration with cross-functional teams.

Additional Information

This opportunity is available to Saudi nationals only.