Personal Assistant

About Plug Media

Plug Media is a marketing agency specializing in creating innovative and impactful campaigns that capture attention across various niche markets and generate measurable outcomes. Founded by influencer marketing expert Ahmad Mahmood, with over seven years of experience and a substantial personal Instagram following, the agency excels in producing viral marketing strategies that enhance conversion, ROI, brand awareness, and reach. Plug Media collaborates with major global brands and startups alike, leveraging robust influencer relationships to secure cost-effective, high-impact partnerships. This fast-paced team prioritizes creativity, performance, and social media growth.

Role Overview

We are seeking a highly skilled Personal Assistant to provide direct support to the CEO. This position demands a trustworthy and highly organized individual who can work independently, confidently solve problems, and efficiently manage day-to-day operations without requiring constant oversight. Unlike traditional administrative roles, this position calls for proactive execution, operational troubleshooting, and reliability in a dynamic environment.

Key Duties

• Manage and coordinate the CEO’s calendar and appointments
• Oversee daily communications including WhatsApp correspondence
• Conduct research, compare options, and handle procurement from various vendors
• Identify and select best value products and services
• Coordinate personal errands and office logistics
• Assist in organizing team events and internal arrangements
• Resolve practical issues related to office operations and vendor management
• Source and arrange items required for office or executive needs
• Provide consistent support to the team maintaining alignment with the CEO
• Maintain confidentiality and exercise discretion at all times

Qualifications

• Fluent in English with excellent communication skills
• Highly organized with meticulous attention to detail
• Dependable, punctual, and highly responsive
• Ability to adapt swiftly in a fast-changing environment
• Strong problem-solving skills and sound judgment
• Comfortable managing a diverse range of tasks including scheduling and procurement
• Proficient in internet research and comparative analysis
• Experienced in utilizing AI tools to enhance productivity and output, with clear examples of past usage
• Exhibits strong responsibility, loyalty, and accountability

Ideal Candidate Profile

• Highly trustworthy and dependable
• Resourceful, inquisitive, and quick to learn
• Inherently organized and able to manage multiple tasks concurrently
• Shows strong ownership and proactive initiative without constant direction
• Capable of supporting both the CEO and wider team discreetly and with alignment
• Composed under pressure with the ability to multitask efficiently