Payment Assistant

Organization Overview

Plan International operates in 80 developing countries across Africa, Asia, and the Americas, striving to benefit as many children as possible, with particular focus on those marginalized or excluded. They deliver high-quality programs that provide lasting benefits by increasing incomes, working collaboratively, and operating effectively.

The organization champions children's rights and is dedicated to the protection of children and gender equality, ensuring that all interventions and staff conduct conform to these principles. Equal opportunity and non-discrimination policies cover race, color, gender, age, origin, language, disability, sexual orientation, religion, political affiliation, marital status, or pregnancy.

Role Purpose

The Payment Assistant is responsible for maintaining accurate and updated financial records within the financial systems through tasks such as calculations, review of data, and bookkeeping. They execute payment and tax processes ensuring efficiency, promptness, and transparency.

Key Duties and Responsibilities

• Safeguard and manage active and archived accounting documents related to payments.
• Oversee the custody of office supplies and materials for the Finance personnel.
• Handle confidential information, including Plan International's banking details.
• Process payment-related financial information accurately.
• Prepare and analyze bank-related financial data.
• Process payroll payments while ensuring compliance with Financial Policies and national Labor Laws.
• Maintain and update accounts payable listings.
• Issue and track checks or transfers, including record updates in SAP.
• Upload payment files to the banking system and send supporting documentation to the country office.
• Confirm payment statuses electronically with banks and report to Central Office.
• Carry out vendor and check reconciliations within SAP.
• Notify project sub-management when advance disbursements occur to facilitate liquidation monitoring.
• Record invoices and tax data in SAP.
• Conduct daily financial transactions involving verification, classification, and recording of accounts payable.
• Support administration and custody of Plan Inc.'s accounting archives.
• Process prepayments and salary file uploads.

Problem Solving in Humanitarian Context

The role requires proactive management of operational challenges that could disrupt transaction processing, such as financial or banking system congestion. The Payment Assistant must organize, prioritize, and monitor payment workflows and document review to meet project and donor deadlines, implementing practical solutions to avoid delays while maintaining communication across units to ensure financial process continuity and traceability under high humanitarian demand.

Emergency Role Responsibilities

Provide support in accounting and financial management aligned with the finance emergency protocol.

Safeguarding and Compliance

Ensures that Plan International's global policies on child protection, youth safety, gender equality, and inclusion are fully integrated within their responsibilities. This includes ensuring staff and partners comprehend and adhere to these policies and the organization's Code of Conduct, with concerns reported and handled per established procedures.

Key Relationships

• Internal: Project Sub-management, Protection Specialist, Project Technical Team, Payment Center Coordinator, National Accountant of the Country Office.
• External: Suppliers, Banks.

Required Educational Background and Experience

• Bachelor's degree in Accounting.
• Minimum of 2 years in related roles such as Accounting or Finance Assistant, preferably within humanitarian projects.
• Familiarity with financial systems and tax software.
• Proficiency in Microsoft Office applications.
• Basic English language skills.

Essential Skills and Attributes

• Strong planning and organizational capabilities.
• Analytical and synthesis skills.
• Ability to maintain confidentiality.
• Speed and accuracy in financial and accounting calculations and analysis.
• Flexibility and adaptability.
• Clear and effective communication.
• Proactive attitude and problem-solving capacity.
• Attention to detail.

Additional Requirements & Leadership Behaviors

• Empathy towards gender equality and social sensitivity.
• Commitment to working with children.
• Promotion and adherence to the Operations Manual, Child Protection, and Gender Equality policies.
• Compliance with Anti-fraud and Anti-corruption policies.
• Zero tolerance commitment to child abuse and strict adherence to the Code of Conduct.

Work Environment

• Physical demands are minimal; primary focus is attention to data entry, document review, and reserving.
• Work is conducted entirely within the central office without significant risks.

Child Contact Level

Low: minimal or infrequent interaction with children.

Location and Reporting

Workplace: Tegucigalpa
Reports to: General Accountant / Payment Center Coordinator
Application Deadline: 21 July 2026

Plan International Values

• Committed to achieving lasting change and impactful outcomes focusing on child and youth equality.
• Foster openness, accountability, honesty, and transparency.
• Emphasize collaboration within and beyond the organization including donors.
• Promote inclusivity, respect diversity, and empower children, youth, and staff.

Additional Information

Employment is contingent upon donor funding availability. Applications are reviewed continuously, and early submission is advised. Pre-employment checks aligned with child safeguarding policies will be conducted. The organization prioritizes equal opportunities and values diversity.