Office Secretary

Company Overview

COSMO PLACEMENT CONSULTANCY PRIVATE LIMITED is a recruitment and staffing consultancy based in New Delhi, with a registered office in Paschim Vihar. The organization works with employers across different industries to identify suitable talent and provides support through the hiring lifecycle, including candidate sourcing and onboarding assistance. The work culture is described as professional, dependable, client-focused, and centered on efficient office administration.

Role Summary

This is a full-time, on-site position in Patna for an Office Secretary. The role is focused on handling routine administrative and clerical work, supporting executives, and keeping office operations organized and efficient. The selected candidate will manage communications, records, scheduling, and front-office coordination while maintaining a polished and orderly workplace.

Key Duties

• Manage incoming and outgoing calls, emails, and written correspondence.
• Maintain accurate records, files, and office documentation.
• Plan and coordinate meetings, appointments, and calendars for senior staff.
• Prepare routine reports, letters, and presentation material when required.
• Assist executives with day-to-day administrative tasks.
• Welcome visitors and clients and provide courteous front-desk support.
• Help ensure smooth coordination between front-office and back-office functions.
• Work with internal teams to support efficient office flow and customer service.

Qualifications and Requirements

• Solid clerical abilities, including filing, record maintenance, data entry, and document handling.
• Good spoken and written communication skills for professional interaction with clients, visitors, and colleagues.
• Prior exposure to secretarial coordination, office compliance, or management support is an added advantage.
• Experience in executive assistance such as calendar handling, meeting planning, and scheduling travel or appointments.
• Strong customer service approach with polite, practical, and solution-oriented support.
• Comfort using standard office software such as MS Word, Excel, and email applications, along with equipment like printers and scanners.
• Strong organization, attention to detail, and the ability to manage priorities and deadlines.
• Minimum educational level of a high school diploma; a diploma or degree in administration, commerce, or a similar field is preferred.
• Previous work experience in an office, consultancy, or service-based setting is preferred.

Additional Information

This role is designed for someone who can maintain professionalism, manage routine office activity efficiently, and contribute to a well-structured administrative environment.