Office Manager

Company Overview

Uniceler Healthcare Private Limited, located in Vijayawada, Andhra Pradesh, is an expanding healthcare distribution firm dedicated to providing superior medical products to hospitals, diagnostic and imaging centers, pharmacies, and healthcare establishments. Their product range includes contrast media, critical care items, Ansel medical gloves, and a variety of specialized medical consumables. The company emphasizes quality, timely delivery, ethical practices, and strong customer support, collaborating closely with top healthcare companies to foster lasting customer relationships through dependability, professionalism, and efficient supply chain management.

Role Summary

Positioned at Enikepadu, Vijayawada, this role entails managing daily office functions and overseeing product distribution under the Director's leadership. The Office & Distribution Coordinator will ensure smooth operations by handling order processing, dispatch scheduling, payment follow-ups, and communication across customers, suppliers, and logistics providers.

Key Responsibilities

• Manage everyday office tasks and administrative functions.
• Organize product orders, dispatches, and distribution timelines.
• Liaise with transport and logistics partners to ensure punctual deliveries.
• Monitor customer payments and track outstanding invoices.
• Maintain detailed customer records including billing and payment status.
• Communicate with pharmaceutical companies regarding purchase orders, inventory availability, and product updates.
• Engage with hospitals, diagnostic centers, distributors, and dealers professionally.
• Prepare and manage quotations, invoices, purchase orders, and delivery documentation.
• Supervise inventory levels and arrange stock replenishment.
• Utilize Excel and office software to keep precise records.
• Assist the Director with daily operational and administrative duties.
• Respond to customer inquiries and solve operational challenges proactively.
• Compile and submit daily, weekly, and monthly operational reports.

Candidate Profile

• Bachelor's degree holders in B.Com, BBA, B.Pharmacy, or any graduation are eligible.
• Experience ranging 1 to 3 years in office management, healthcare or pharmaceutical distribution, or operations is preferred; however, well-qualified freshers with strong communication and organizational skills are welcome.
• Fluent communication skills in English and Telugu are essential; knowledge of Hindi is a plus.
• Proficiency in Microsoft Excel, Word, and email correspondence is required.
• Strong organizational, multitasking, and basic accounting capabilities with payment follow-up experience.
• Ability to engage effectively with customers, suppliers, transporters, and company associates in a professional manner.
• Problem-solving aptitude, independent work ethic, and confidentiality maintenance are vital.

Preferred Experience

Prior exposure to medical device companies, pharmaceuticals, healthcare distribution firms, CFAs, or hospital supply chains will be advantageous.

Benefits

• Direct work engagement with the company Director.
• Opportunities for professional development and career progression within the healthcare sector.
• A friendly, supportive workplace environment.
• Performance-linked incentives and advancement prospects.