Office Administrative Assistant - Technical & Operational Coordinator (Night Shift)

Role Overview

We are seeking a Technical Administrative Executive to support operations across our tech consultancy and family office. This late-night role requires strong technical skills, structured thinking, and the ability to work independently during hours aligned with UK time zones. You will be a trusted operational and technical partner, working closely with the Director to ensure smooth day-to-day functioning.

Work Schedule

• Shift: Night shift aligned with BST/GMT
• Hours: 40 hours/week, 5 days
• Core coordination times: 1:00 PM to 2:00 PM IST (Start-of-day), 11:00 PM to 12:00 AM IST (End-of-day)
• Primary work window covers evening to late night with some flexibility but overlapping UK business hours
• Weekend: 4-hour shift on either Saturday or Sunday
• Preferred workdays: Monday, Wednesday, Friday, Saturday, Sunday (flexible depending on availability)

Key Duties

• Managing the Director’s calendar, scheduling, and operational workflows
• Handling structured email management including drafting and communication tracking
• Performing data-driven administrative tasks including Excel tracking, reporting, and dashboard creation
• Supporting invoicing, payment monitoring, and coordination with accounting tools
• Conducting research online, compiling insights, and preparing organized summaries
• Maintaining well-organized digital systems including documents and internal tools
• Coordinating with vendors, stakeholders, and external partners
• Assisting with travel logistics when needed
• Contributing to technical and operational projects execution
• Serving as a dependable coordination point across multiple workflows

Required Qualifications and Skills

• Advanced technical proficiency in Excel, PowerPoint, Outlook, Google Calendar
• Strong digital fluency and quick adaptability to new software and systems
• Excellent written and spoken communication in English and Marathi
• Excellent organizational ability and consistent execution skills
• Ability to work independently with minimal supervision during night hours
• High attention to detail and logical, structured thinking
• Discretion in managing confidential business and financial information

Preferred and Bonus Skills

• Experience with Zoho Books, Notion, or project management tools
• Familiarity with AI productivity tools such as ChatGPT
• Basic knowledge of business operations, finance tracking, or technical processes
• Exposure to design software like Photoshop or workflow automation tools

Candidate Profile

• Comfortable in a responsibility-heavy night shift office role
• Technically skilled beyond routine administrative tasks
• Proactive with ability to anticipate needs independently
• Interested in working at the crossroads of technology, business, and operations
• Reliable, consistent, and results-driven

Compensation and Benefits

• Competitive monthly salary based on experience and skills
• Structured yet flexible working environment
• Direct involvement with tech infrastructure, automation, and business processes
• Opportunity for professional growth towards higher operational and technical responsibilities
• Close collaboration with leadership and decision-making exposure

Additional Information

• Work location: Remote based in Mumbai/Thane/Navi Mumbai area with requirement to attend one in-person meeting monthly at Thane
• Languages required: Fluent English