Office Administration Specialist

About Moomoo KSA

Moomoo Arabia Capital is part of FUTU Group, a prominent global digital brokerage and wealth management platform. As the company expands its footprint within Saudi Arabia, it is assembling a dedicated local team aimed at providing exceptional advisory services to clients in the region.

Role Overview

We are seeking a proactive Office Administration Specialist to ensure seamless office operations and provide support across departments. This role encompasses managing administrative duties, coordinating schedules and meetings, handling office systems, and maintaining a productive workplace. Candidates should exhibit keen attention to detail, flexibility, and strong multitasking abilities. Joining our dynamic and fast-growing organization means contributing significantly to operational achievements while promoting productivity, teamwork, and employee engagement.

Key Responsibilities

• Oversee daily office operations to guarantee administrative effectiveness
• Schedule and coordinate appointments and meetings for multiple departments
• Maintain inventory of office supplies and procure items as necessary
• Prepare, organize, and manage documents, reports, and correspondence
• Act as the central liaison for both internal and external communications
• Facilitate onboarding by preparing required documentation and arranging workspaces
• Assist with planning and coordinating events such as meetings, training sessions, and company gatherings
• Manage record-keeping systems ensuring confidentiality of sensitive data
• Collaborate with IT and facilities teams to resolve equipment and maintenance concerns

Required Qualifications & Skills

• Demonstrated experience in office administration or a related capacity
• Exceptional organizational skills coupled with effective time management
• Proficiency in Microsoft Office Suite and office management software
• Strong communication and interpersonal abilities
• Competence in multitasking and prioritizing within a fast-moving environment
• High level of attention to detail and problem-solving aptitude
• Trustworthy with the ability to handle confidential information discreetly
• Capability to work both autonomously and collaboratively
• Adaptability to evolving office demands and work priorities

Employee Benefits

• Opportunity to join the world’s leading digital brokerage firm with ample scope for growth and career advancement
• Attractive total compensation packages that recognize your skills and contributions
• Comprehensive insurance coverage for employees and their dependents to ensure peace of mind
• A friendly, inclusive workplace fostering teamwork through various bonding activities and company events
• Business casual dress code in the workplace daily
• Additional perks and advantages shared through the hiring process