Notary Support (m/f/d)

About the role

Vantage Towers is working to accelerate Europe’s shift toward a more sustainable digital future. As a tower infrastructure company, it aims to combine the reach and reliability of a large network with the speed, energy, and adaptability of a growing tech-driven business. The organization places strong emphasis on sustainability, growth, open communication, collaboration, and teamwork in a diverse international environment.

In this position, you will support real estate-related notarial and contract processes, coordinate with internal teams and outside partners, and help keep documentation and communication running smoothly. The role is based in Düsseldorf and starts immediately.

Responsibilities

• Prepare, provide, and monitor all required documents, especially purchase contracts, to support successful acquisitions, including follow-up work after notarization.
• Draft lease and purchase agreements through to signature readiness, and coordinate approval steps with the legal team whenever necessary.
• Serve as the main contact person for real estate matters for internal stakeholders and external partners, including notaries, public authorities, and municipalities.
• Assist the department and external service providers in preparing and finalizing contracts while maintaining strong contract quality.
• Handle written communication independently with owners, landlords, and notaries.
• Organize departmental operations such as scheduling appointments and managing email correspondence.

Requirements

• Completed apprenticeship or vocational training as a notary assistant.
• At least 3 years of work experience in a notary office, ideally in real estate law or in drafting purchase agreements.
• Strong understanding of the purchase process for land and comparable rights.
• Hands-on experience with framework agreements and usage agreements for landlords.
• Very good command of both English and German.

What we offer

• A varied, international working environment grounded in accountability, respect, teamwork, and trust, with the chance to help shape the organization.
• An attractive compensation package.
• Maximum flexibility through Full-Flex Office, with working arrangements agreed with your manager; remote work from other EU countries is possible for up to 20 days per year.
• Home office equipment provided at no extra cost, including a laptop, mobile phone, monitor, keyboard, mouse, headset, and desk chair.
• Full-Flex credit that gives discounts on private internet expenses and mobile products.
• 30 days of annual leave, with the option to take 10 additional days in exchange for salary reduction.
• Support during parental leave to help maintain a strong work-life balance.
• Broad learning opportunities and tailored support for both professional and personal growth.
• Subsidized company pension scheme, bike and car leasing, fitness and health benefits, corporate perks, international career opportunities, exchange options, and insurance under company conditions.

Additional information

This is a full-time on-site role in Düsseldorf, North Rhine-Westphalia, Germany. The company asks candidates to share their CV along with their expected salary. The hiring process usually includes two interview rounds before an offer is made.

The role is for a notary support professional working closely with real estate, legal, and administrative processes.