HR Specialist

Overview

The HR Specialist will serve as the key administrator for leave of absence cases and medical-only Workers’ Compensation claims across all corporate entities. This role acts as the primary contact for employees regarding these matters and provides support to leadership, HR Business Partners, and other stakeholders with related questions. Additionally, the specialist will assist the payroll and benefits teams by gaining knowledge and offering support in various benefits administration and payroll tasks. Reporting to the HR Manager, the position is part of the broader HR team.

Core Responsibilities

• Collect and process requests for FMLA, Personal Leaves of Absence, and other leave types promptly, ensuring compliance with federal and state regulations.
• Monitor employee leaves to guarantee adherence to both company policies and legal requirements.
• Maintain and generate reports, tracking leave details using the HRIS system.
• Organize, update, and keep accurate documentation and case files related to leaves.
• Keep management informed of any ongoing or unresolved leave and ADA-related issues that could impact the organization.
• Stay updated on state and federal legislation related to leave policies, including FMLA, ADA, HIPAA, ADAAA, Fair Labor Standards Act, and USERRA, ensuring company compliance.
• Manage medical-only Workers’ Compensation claims and assist with Time Loss Workers' Compensation cases when required.
• Learn about benefits administration, unemployment procedures, and payroll to provide backup support if necessary.
• Complete additional projects and duties as assigned by leadership.

Qualifications and Skills

• Outstanding verbal and written communication skills.
• Strong critical thinking abilities and sound judgment for decision-making.
• Exceptional attention to detail paired with strong organizational capabilities.
• Technologically proficient, capable of rapidly learning and mastering HR systems, notably UKG.
• Resourceful problem solver able to prioritize tasks effectively in dynamic environments.
• Results-driven self-starter who thrives both independently and within collaborative team settings.
• Team-oriented with the capability to effectively collaborate with HR colleagues on various initiatives.
• Discreet and professional when handling sensitive and confidential information.
• Ability to multitask efficiently and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office and familiar with HRIS platforms; experience with UKG is advantageous.
• Bachelor’s degree mandatory; preferable in Business, Human Resources, or a related field.