HR Information Systems Specialist

About Vector Logistics

Vector Logistics is a supply chain and sales & merchandising partner that delivers value through a fully integrated, temperature-controlled network across Southern Africa. We pride ourselves not only on our advanced technology and infrastructure but also on our skilled and motivated team, which is integral to our service quality. Our fleet includes innovative multi-temperature vehicles that can deliver frozen, chilled, and ambient goods simultaneously.

Job Overview

The HR Information Systems (HRIS) Specialist will be responsible for the administration, maintenance, and optimization of the HRIS platforms to ensure seamless HR operations. This role involves supporting the HRIS Manager in upgrades, reporting, system improvements, and user support.

Key Duties

• Oversee the daily management and upkeep of HRIS systems.
• Act as the liaison between consultants, BCX help desk, and end-users, addressing system issues and escalating unresolved problems as necessary.
• Carry out regular system updates, manage HRIS modules, and control user access rights.
• Maintain accuracy and consistency of HR data stored in the HRIS.
• Produce and evaluate reports related to headcount, turnover, payroll, benefits, and compliance for HR and leadership teams.
• Assist the HRIS Manager in developing business requirements for enhancements or changes to time & attendance and HR systems.
• Consolidate remuneration-related data from various systems, analyze HR data to identify trends and anomalies, and share insights with operational and national management.
• Ensure remuneration and job grading information is accessible via the company intranet for employee reference.
• Provide continuous HRIS support and training to HR staff, managers, and employees, serving as the first contact for system queries and resolving integration issues with IT and service providers.
• Identify and recommend automation and efficiency improvements within HRIS processes to enhance usability and user experience.

Qualifications and Experience

• Degree in Information Technology or equivalent, preferably with a focus on Information Systems.
• At least three years of experience working with Time & Attendance systems and procedures.
• Valid Code EB driver’s license.

Skills and Competencies

• In-depth knowledge of HRIS platforms, databases, and relevant software applications.
• Proficiency in SharePoint administration including permissions, document management, configuration, and web applications.
• Excellent communication and training capabilities.
• Advanced skills in Microsoft Excel for data analysis and reporting.
• Strong problem-solving skills and meticulous attention to detail ensuring data integrity.
• Ability to collaborate with both technical teams and non-technical stakeholders efficiently.

Additional Information

Vector Logistics is committed to employment equity and fostering a diverse, inclusive workplace. Preference will be given to candidates from designated groups according to our Employment Equity Plan. Applicants who do not receive feedback within 3-4 weeks should consider their applications unsuccessful, though future opportunities may be available.

We encourage interested individuals to consider joining our team as we continue to grow and innovate in the supply chain sector.