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General Affairs Administrative Assistant
Gardena, Canada · Tempo pieno
Sii il primo a candidarti
- Esperienza
- 1–3 anni
- Stipendio
- USD 22 – USD 28 / hour
- Aperture
- 1
- Pubblicato
- 2 messaggi fa
- Modalità di lavoro
- In ufficio
- Istruzione
- Laurea
- Requisiti di ammissibilità
- Candidates who are fluent in both Japanese and English and have the ability to handle administrative support work in a professional office environment may apply. Preferred background includes a related bachelor’s degree and 1 to 3 years of administrative experience.
- Riprendere
- È necessario candidarsi
Dove lavorerai
Descrizione del lavoro
Overview
The General Affairs Administrative Assistant supports the day-to-day functioning of the General Affairs team. This role calls for a polished, dependable professional who can handle sensitive information carefully, stay organized across multiple tasks, and communicate comfortably in both Japanese and English.
Responsibilities
- Oversee incoming and outgoing U.S. mail, and keep postage machines, supplies, and related materials stocked and maintained.
- Arrange courier shipments such as FedEx, UPS, and international deliveries, including the preparation of required paperwork and tracking records.
- Help manage lobby access and provide support to visitors.
- Raise purchase orders and handle invoice processing for department costs and vendor services.
- Prepare and submit bi-monthly expense reports and business travel reports through Concur.
- Keep the breakroom supplied and tidy, including care of coffee equipment.
- Track and replenish office supplies, janitorial materials, and PPE inventory.
- Assemble PPE packages for plant visitors when needed.
- Respond to incoming calls, route them appropriately, and share company or employee information as required.
- Support department projects and other administrative duties as assigned.
Requirements
- Strong organization skills and the ability to manage several priorities at once.
- Clear verbal and written communication skills.
- A customer-focused, professional, and calm approach.
- Ability to work both independently and as part of a team.
- Strong attention to detail and reliable follow-through.
- Comfort handling confidential and sensitive matters with discretion.
- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Working knowledge of office administration processes such as document handling, order processing, and basic accounting.
- A bachelor’s degree in a related field is preferred.
- 1 to 3 years of administrative experience is preferred.
Compensation
The pay range for this position is USD 22.50 to 28.50 per hour.