General Accountant and Administrative Assistant

Role Overview

Nomads Roastery is hiring a full-time General Accountant and Administrative Assistant in Dubai, UAE. This position combines core accounting duties with day-to-day administrative and operational support, making it a key role in keeping both the financial and office functions running smoothly.

Accounting Responsibilities

The role covers routine bookkeeping, invoicing, payroll, tax compliance, financial reporting, and inventory cost tracking. The selected candidate will maintain accurate records, support management with reporting and planning, and help ensure the company’s books stay organized and compliant.

• Enter daily financial activity into Zoho Books and keep the ledger current.
• Match and verify accounts, including bank statements, petty cash, and the general ledger.
• Preserve clear and audit-ready financial records.
• Create and send invoices for customer orders with accuracy and on time.
• Monitor unpaid invoices and support collection follow-ups.
• Keep invoice and payment files well organized.
• Run payroll correctly while following labor laws and regulatory requirements.
• Update employee information such as attendance, benefits, and deductions.
• Respond to payroll-related employee questions and prepare supporting paperwork.
• Prepare and submit VAT returns according to local rules.
• Track VAT on both purchases and sales for correct reporting.
• Maintain documentation needed for tax compliance.
• Produce monthly, quarterly, and yearly financial reports for management.
• Assist with budgeting, cash flow forecasting, and financial planning.
• Review financial data to spot trends and suggest improvements.
• Track stock for raw coffee beans, roasted products, and packaging materials.
• Monitor inventory levels and support cost analysis for pricing decisions.
• Keep inventory records accurate for both financial and operational use.

Administrative Responsibilities

In addition to accounting work, this position includes coordination of fulfillment, suppliers, e-commerce inventory, and general office administration.

• Coordinate order fulfillment, including shipment planning and logistics booking.
• Follow delivery schedules to help ensure orders are completed on time.
• Communicate shipping details with customers and assist in resolving delivery issues.
• Maintain strong working relationships with suppliers through timely communication.
• Manage purchase orders, follow up on deliveries, and process supplier invoices accurately.
• Handle inventory updates on the company’s Shopify website.
• Revise product listings, stock counts, and product descriptions as needed.
• Work with the team to keep the online store aligned with current offerings.
• Support management with scheduling, records, and other administrative tasks.
• Oversee office supplies, vendor coordination, and routine office operations.
• Respond to customer inquiries and assist with order processing.
• Organize company documents, including contracts and employee records.

Qualifications

The ideal candidate should hold a degree in accounting, finance, business administration, or a related discipline. A background of 2 to 3 years in accounting and administrative work is preferred, especially from the coffee or FMCG sector. Strong command of Zoho Books, Shopify, accounting systems, and MS Office is expected. The role also requires solid knowledge of bookkeeping, invoicing, payroll, VAT compliance, financial reporting, and order coordination, along with excellent attention to detail, multitasking ability, and communication skills for dealing with suppliers and customers.

What We Offer

Nomads Roastery offers a collaborative workplace, a competitive pay and benefits package, training across the full scope of the role, opportunities to grow professionally, and the chance to contribute to a coffee-focused business with a strong community spirit.

Location and Employment

This is a full-time, onsite role based in Dubai, UAE.