Facilities Management Coordinator

Role Overview

As a Facilities Management Coordinator with Driven Properties, you will manage daily facilities operations for both residential and commercial real estate assets, ensuring upkeep meets high-quality standards. This position involves organizing maintenance workflows, inspecting properties, liaising with service providers, and guaranteeing timely resolution of any facility-related issues to uphold efficient property functioning and excellent client service.

Key Responsibilities

• Schedule and manage maintenance requests by coordinating with contractors, vendors, and internal teams.
• Supervise maintenance progress to ensure tasks are concluded within agreed timelines and quality parameters.
• Inspect and confirm completion of maintenance work meets satisfactory standards prior to closing requests.
• Maintain records of pending maintenance issues and conduct follow-ups until resolved.
• Handle emergency maintenance activities as required.
• Assist in implementing preventive and corrective maintenance programs.
• Oversee service providers and contractors to ensure safety, efficiency, and adherence to project scope.
• Acquire and verify necessary work permits before any work begins.
• Track Annual Maintenance Contract (AMC) expirations and coordinate renewals ahead of deadline.
• Request and analyze quotations when needed to facilitate vendor selection.
• Evaluate vendor performance against contracts and service level agreements, addressing underperformance or quality concerns promptly.
• Ensure compliance with site regulations, health and safety standards, and company policies among contractors.
• Keep detailed maintenance records, inspection results, service reports, and compliance documentation up-to-date.
• Prepare status reports, operational trackers, and updates for management review.
• Arrange documentation for audits and maintain orderly records in company systems.
• Collaborate effectively with property managers, tenants, owners, contractors, and internal departments to ensure seamless facility operations.
• Communicate professionally about maintenance schedules and operational matters, addressing inquiries and providing timely updates.
• Build strong relationships with vendors and service providers to foster cooperation.
• Identify areas to enhance maintenance processes, operational performance, and service delivery standards.
• Support the introduction of best practices in facilities management and suggest improvements for maintenance planning and contractor oversight.

Candidate Requirements

• A minimum of two years’ experience in facilities management, property management, maintenance coordination, or related building operations roles.
• Solid technical foundation in building maintenance and systems including MEP (mechanical, electrical, plumbing) and finishing works.
• Proven experience managing multiple contractors and maintenance projects simultaneously.
• Proficiency in Microsoft Office applications such as Excel, Word, and Outlook.
• Possession of a valid UAE driver's license along with access to a personal vehicle.

Employee Benefits

• Engage in a professional and supportive work atmosphere.
• Receive comprehensive onboarding and ongoing training.
• Opportunity for career advancement within an esteemed real estate organization.
• Attractive salary package commensurate with experience.
• Includes visa sponsorship and standard company benefits.