Facilities Coordinator

About the Role

Join JLL, a leader in professional services and investment management in real estate, dedicated to helping global organizations achieve their real estate ambitions. As a Facilities Coordinator reporting directly to the Facilities Manager, you will play an essential role in ensuring the smooth operation of facilities management services within the building.

Key Responsibilities

• Perform weekly walkthroughs of the building to identify and document maintenance concerns.
• Collaborate with the Facilities Manager and Moves and Changes team to manage internal space needs and coordinate team relocations.
• Track inventory levels of stationery and consumable supplies used by employees and coordinate procurement with suppliers.
• Oversee internal office moves alongside the Facilities Manager and maintain accurate floor plans.
• Support event setup, both in-house and external, as needed.
• Coordinate with the Building Operations team to identify and report faulty health and safety equipment and arrange repairs.
• Assist the Assistant Facilities Manager with vendor relations and support soft service functions.
• Manage fire wardens and first aiders, including scheduling initial and refresher training sessions.
• Maintain and update operational manuals, handbooks, and guidance documents.
• Provide coverage for receptionist duties when required.
• Understand and assist with meeting and event support in collaboration with the Meetings and Events Specialist.
• Handle daily mailroom operations including deliveries and inquiries, manage stock for mail supplies, and place procurement orders.
• Foster awareness of courier procedures, suppliers, and maintain relationships with essential external contacts.
• Perform other duties as assigned.

Candidate Profile

• Experience working in a prestigious corporate setting.
• Reception or hospitality experience is advantageous.
• Proactive, hands-on approach with willingness to support team members.
• Familiarity with facilities management processes preferred.
• Proficient in IT including Microsoft Outlook, Excel, and Word.
• Professional demeanor that is friendly and welcoming.
• Strong attention to detail with the ability to take initiative.
• Excellent communication skills and effective organizational capabilities.
• Ability to manage multiple priorities and a busy workload.
• Essential background in customer service.

What You Can Expect

• Be part of an inclusive, entrepreneurial culture that values collective success.
• Access to a comprehensive Total Rewards program supporting career development, recognition, wellbeing, benefits, and compensation.
• Opportunities to build strengths and experience a rewarding, diverse career pathway at JLL.

Additional Information

JLL is committed to privacy and diversity. Visit JLL's global privacy and equal employment opportunity statements for further information.