Executive Assistant to Managing Director

Overview

An Executive Assistant (EA) supports top-level executives by managing their schedules, communications, and administrative priorities efficiently. This position demands strong organizational skills, discretion, and the ability to multitask effectively in a dynamic environment.

Key Duties and Responsibilities

• Handle and coordinate executive calendars, meetings, and appointments while prioritizing tasks.
• Prepare, review, and refine correspondence, presentations, and executive documentation with professionalism.
• Manage communications, including screening phone calls and email correspondence and drafting responses as necessary.
• Arrange and oversee meeting logistics, including agendas, materials, minute-taking, and follow-up actions.
• Support project management efforts by monitoring deadlines and resource allocation.
• Organize detailed travel plans, lodging, transportation, and associated events or corporate functions.
• Coordinate office procedures, maintain files, manage inventory, and ensure operational efficiency.

Candidate Requirements

• Between 25 to 35 years of age with a minimum of 2 years' prior experience in an administrative or similar executive support role preferred.
• Excellent organizational, multitasking, and time-management capabilities.
• Strong communication skills both verbally and in writing in Hindi and English.
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint.
• High level of professionalism, attention to detail, confidentiality, and problem-solving ability.
• Flexibility, adaptability, and capability to handle pressure and meet deadlines.

Additional Information

• Bachelor’s degree preferred but not mandatory.
• Employment is full-time, primarily onsite in Kolkata, India.
• Role may demand occasional travel and work during evenings or weekends to accommodate executive schedules.

Contact

Interested candidates are encouraged to contact Ms. Joyoti Banerjee at 8240884918 for further details or to apply.