Executive Assistant to Chief Executive Officer

Role overview

Target Integration delivers ERP, CRM, and wider business software services to organisations across Ireland, the UK, India, and the US. The company focuses on helping clients improve efficiency, streamline day-to-day operations, and advance digital change through technology and specialist consultancy.

The business is looking for a highly organised, proactive Executive Assistant to work alongside the CEO. This position is broader than standard executive support and combines senior-level administration with project coordination, task tracking, and communication across internal teams and clients. It suits someone who is comfortable in a fast-moving consulting setting and can manage several priorities at once.

Executive support

• Own the CEO’s calendar, meetings, appointments, and travel arrangements.
• Handle incoming and outgoing email communication, making sure replies and follow-ups happen on time.
• Draft meeting agendas, record minutes, and keep action points moving forward.
• Prepare reports, presentations, and other executive-facing documents.
• Provide daily administrative assistance to the CEO.

Project coordination and implementation support

• Help coordinate project work and implementation activities across several client accounts.
• Track deadlines, deliverables, and open actions for active projects.
• Keep project files and documentation current and well organised.
• Support planning, scheduling, and resource coordination for project delivery.
• Work with consultants, clients, and internal stakeholders to keep projects progressing smoothly.
• Assist with client onboarding and the administrative side of implementations.

Systems, processes, and task management

• Maintain project details in My PM Studio and other task or project management tools.
• Monitor completion of assigned actions and flag risks or delays when needed.
• Contribute to the refinement of project workflows and internal processes.
• Generate reports and analysis to assist delivery teams and operational decisions.
• Maintain accurate records across project and operational systems.

Requirements

• At least 3 years of experience in an Executive Assistant, Project Coordinator, Project Administrator, Business Analyst, or similar position.
• Background supporting senior leaders or project delivery teams.
• Proven ability to handle multiple deadlines, tasks, and stakeholders at the same time.
• Experience using project management systems and task tracking tools.
• Prior exposure to My PM Studio is strongly preferred.
• Strong organisational and time-management ability.
• Excellent attention to detail and the ability to prioritise effectively.
• Clear written and verbal communication skills.
• Professional manner with a high level of discretion.
• Comfortable learning new systems and using technology confidently.
• Good command of Microsoft Office, especially Excel.
• Ability to work with project management, ERP, and business software platforms.
• Analytical thinking and solid problem-solving skills.
• Self-driven, proactive, and comfortable taking ownership of work.
• Able to work independently and adapt quickly when priorities change.
• Process-focused mindset with an interest in continuous improvement.
• Collaborative approach when dealing with clients and colleagues.
• Exposure to ERP, CRM, or business software implementations is an advantage.
• Business analysis or operational improvement experience is a plus.
• Experience in consulting, software, technology, manufacturing, or professional services environments is desirable.
• Familiarity with project delivery methodologies is beneficial.
• Must have work authorisation for Ireland.
• One year of technical executive assistance experience is preferred.

What’s on offer

• Hybrid working setup.
• Chance to work closely with senior leadership.
• Exposure to ERP implementation projects across multiple industries.
• Opportunities for professional development and career progression.
• Supportive and collaborative team culture.
• Company events and team activities.
• Opportunity to build expertise in business systems, project management, and digital transformation.
• On-site parking.
• Work-from-home flexibility.

Additional information

This role is based in Citywest, County Dublin, with a hybrid remote arrangement. The employer is seeking someone who is organised, tech-savvy, and keen to support projects, improve processes, and help teams deliver strong outcomes.