Executive Assistant to C-Suite

About the Role

A New York City-based asset management company is seeking a seasoned Executive Assistant to offer comprehensive support specifically to a C-Suite Executive. This position demands a highly organized and proactive professional who thrives in a dynamic investment environment, able to anticipate needs and manage multiple priorities with precision and confidentiality.

Key Duties

• Take full ownership of a complex, frequently changing calendar, proactively addressing any scheduling conflicts.
• Organize and oversee domestic and international travel arrangements, including full itinerary management.
• Ensure accuracy and timely submission of expense reports.
• Serve as a crucial liaison between the Managing Director and various internal and external stakeholders.
• Anticipate executive needs to facilitate prioritization and smooth daily operations.
• Assist in creating, editing, and polishing presentations, memos, and other executive documents.
• Support team coordination efforts and manage ad hoc special projects as required.

Qualifications

• Between 5 to 10 years of experience as an Executive Assistant supporting senior leaders, preferably in asset management, hedge funds, private equity, investment banking, or comparable financial sectors.
• Demonstrated expertise in handling high-volume calendars and complex travel setups.
• Strong decision-making abilities combined with excellent communication and professional demeanor.
• Exceptional organizational skills with meticulous attention to detail and reliable follow-through.
• Adaptability to operate efficiently in a high-pressure, fast-paced environment.
• Proficient with Microsoft Office applications, notably Outlook, PowerPoint, Word, and Excel.
• Trustworthy, discreet, and anticipatory in providing executive support.

Additional Information

This role offers a significant opportunity for an experienced Executive Assistant eager to establish a high-trust partnership within an active investment firm.