Executive Assistant

Overview

Hamilton Raye is hiring an Executive Assistant to support executives and entrepreneurs across several client accounts. The role centers on staying organized, communicating proactively, and handling changing priorities with calm, reliable execution while delivering top-tier administrative support.

About Hamilton Raye

Hamilton Raye operates as a fractional and recruiting executive assistant service, helping growing companies and leadership teams with senior-level administrative support. The company emphasizes presence, efficiency, happiness, passion, and balance, with the goal of giving clients experienced professional support while also supporting a healthy work-life balance for the team.

Work Location and Hiring Eligibility

This position is remote and available only within the United States. For payroll and compliance reasons, candidates must be located in Ohio, Colorado, Florida, North Carolina, Missouri, Illinois, or New Jersey.

Role Summary

The ideal candidate will be an experienced Executive Assistant who can tailor support to each executive’s needs, ranging from strategic assistance to hands-on task execution. A strong curiosity about AI and how it can improve efficiency is important for success in this role.

Key Responsibilities

In this role, you will help executives stay organized, prepared, and operating efficiently by anticipating needs, identifying issues early, and solving problems before they reach the executive.

You will also manage calendars, protect priority time, resolve scheduling conflicts, and ensure inboxes remain organized so important communication is handled promptly.

Day to day, you may use AI tools to draft initial communications, summarize meetings and notes, organize research, build repeatable workflows, and find ways to save time for your executive.

Depending on the client, your work may also include travel planning, creating itineraries, and making adjustments as plans change in real time.

Additional duties can include editing and polishing documents, presentations, and client-facing materials; preparing professional PowerPoint and Google Slides decks; tracking expenses; reconciling receipts; supporting proposal and contract coordination; compiling performance summaries; managing project timelines; coordinating business initiatives; assisting with event planning; maintaining shared drives and documentation; supporting CRM organization; monitoring sales inboxes and follow-up threads; helping with email marketing workflows; and assisting with social media or content calendar planning.

Requirements

You should bring at least 5 years of experience in an Executive Assistant or senior administrative role.

Comfort working with AI tools is important, or you should have a strong willingness to learn how AI can improve your effectiveness. Examples of using AI to save time or improve output are especially valuable.

Experience building AI skills, agents, or automated workflows is a plus.

Strong written and verbal communication skills are required, along with the ability to perform well in fast-moving, high-pressure settings.

The right candidate will be proactive, communicate with urgency, think ahead, follow through consistently, and solve problems rather than only reporting them.

You should be fluent in Google Workspace and/or Microsoft Office, including presentation creation, and have experience using project management tools such as Asana, ClickUp, Notion, Monday.com, or similar platforms.

High organization, the ability to juggle multiple clients and priorities, and prior remote work experience are preferred. Availability during standard U.S. business hours is also expected.

Benefits

This role offers a flexible fully remote schedule, 401(k) contribution, PTO, paid holidays, and access to medical, dental, and vision coverage.

Additional Information

This is a part-time remote position. The employer is seeking someone who can adapt to different client needs and work effectively across multiple accounts.