Executive Assistant

About Rate

Rate stands as the second-largest retail mortgage lender in the United States. Renowned for offering cutting-edge tools, competitively low mortgage rates, and outstanding customer support, Rate has earned the title of Home Purchase Experts®. Headquartered in Chicago, the company boasts over 5,000 employees across 300+ offices nationwide and is licensed to operate in all 50 states. In the past year, Rate has supported thousands of homeowners by facilitating over $37 billion in home purchase loans and refinances. The company thrives on innovation, exceptional partnerships, and employing top talent to ensure every customer enjoys a superior experience.

Role Overview and Responsibilities

• Efficiently manage calendars, emails, internal communications, and incoming calls for one or more Vice Presidents.
• Proactively organize the executive’s day-to-day schedules, priorities, and overall workflow to maintain smooth operations.
• Assist in managing and tracking the loan pre-approval pipeline to guarantee prompt follow-ups and thorough organization.
• Arrange meetings, develop agendas, and oversee scheduling coordination amongst various internal teams.
• Act as the chief administrative contact, ensuring completion and accuracy of assigned tasks in a timely manner.
• Anticipate executive needs, prioritize multiple competing requests, and adapt swiftly within a dynamic environment.
• Undertake extra administrative and operational duties as needed to support business objectives.

Position Details

• This is a full-time role with opportunities for overtime based on business requirements.
• Includes a work schedule that requires one weekend day per month, with two weekdays off during that week.
• Applicants should be flexible to occasionally work outside standard hours to accommodate executive calendars.
• This position is fully remote, allowing work from any location in the U.S.
• Prior experience in mortgage or sales is not mandatory; however, excellent organizational abilities, keen attention to detail, and strong communication skills are essential.
• Ideal candidates are self-motivated, resourceful, highly organized, and capable of managing several priorities independently.

Equal Opportunity and Benefits

Rate is an Equal Opportunity Employer that embraces diversity and inclusion, inviting applications from all qualified individuals regardless of age, race, gender, religion, disability status, veteran status, sexual orientation, gender identity, marital or parental status, citizenship, pregnancy, or other characteristics protected by law.

The company offers a comprehensive benefits package for eligible employees, including participation in a company-sponsored 401(k) plan; vacation time; medical, dental, vision, and prescription coverage; flexible spending accounts for healthcare and dependent care; life and death benefits; critical care and personal accidental insurance; commuter perks; pet insurance; time off and leave programs; employee assistance services; legal planning; identity theft protection; wellness resources; and more. Detailed benefit information is available for Washington State employees.